Reimagining Education Virtual Town Hall Meeting: Middle/High Families: Overview 7/30/20

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Reimagining Education Virtual Town Hall Meeting: Middle/High Families: Overview 7/30/20

– It’s 5:30, so we’re gonna get started I wanna welcome everyone Thank you for joining us My name is Jenny LaCoste Caputo, I’m Executive Director of Communications and Community Relations Tonight we’re going to be focusing on what on-campus instruction will look like at our middle and high schools We know that you guys are anxiously awaiting this information, so we’re happy to bring it to you And thanks for joining us We know many of you are joining us via live stream So thanks for that as well The webinar’s being recorded will also be a, this will be available on our website later tonight, so that you’d be able to share it with your friends We are expanding our platform so that our webinars can accommodate more people up to 1,000 will be our next jump So if you weren’t able to get into the webinar, hopefully you are watching on the live stream and those of you that are on the webinar when we get started after the presentation, if you’ll use the Q and A function for your questions, we’ll get to as many as we possibly can, but know that we do capture these to the extent possible, and they really inform our online FAQ So we appreciate that and know that many of the questions can be similar So sometimes I’ll try to wrap those together So if your question, if you hear it, but it wasn’t worded in exactly the way you worded it We probably had many people asking a similar question Joining our panel tonight is our Board of Trustees, President Amy Weir Before I introduce the panelists and before Dr. Flores gives his welcome, I’d like to ask President Weir to say a few words – Thank you, Jenny I just wanna say welcome and thank you to everyone for joining us tonight And on behalf of the Board, I would like everyone to know that we are reading all of your emails and all of your feedback But I hope you’ll understand that even if you know one of us personally, we generally are not responding because the Board doesn’t handle the day-to-day operations of the district That’s the people before you And we really don’t have the answers Sometimes there aren’t any answers Luckily we have Miss LaCoste Caputo, who has been doing an amazing job, answering all of the emails on behalf of the District and the Board So thank you Jenny, for all of that The Board is not the one doing the hard work It’s the staff, that’s doing all the hard work to make this happen The superintendent and his team are making the tough decisions for our schools and our teachers and our kids So I would just ask everyone watching to please be patient and know that the staff of Round Rock ISD are doing their absolute best to ensure a safe return to school First virtually, which I can’t believe is in three weeks, and then hopefully in person in September for those families that feel comfortable sending their students back to campus So thank you Thanks for everybody watching and all of the people that are on the panelist that are gonna speak to us And with that, I’m gonna be a middle school parent and just sit back and watch the presentation – Thank you, President Weir We appreciate your leadership and the leadership of the entire Board and the support that you give the staff I’m gonna go ahead and introduce our panelists, just so you know, who will be answering your questions tonight With this tonight, we have Becky Donald who’s Area Superintendent for the District, Jonathan Smith, Principal of Deerpark Middle, Sheri Bonds Director of Career & Technical Education Dr. Daniel Presley, Senior Chief of Schools and Innovation Zac Oldham Principal of Cedar Valley Middle School Anthony Watson, Principal of Stony Point High School Thomasine Stewart, Principal of Success, High School Mandy Estes, Chief of Teaching & Learning Brandy Hafner Director of Health Services Lisa Roebuck, Director of Fine Arts Mario Acosta Principal Westwood High School, and Dwayne Weirich Athletic Director And we also have Heather and Pam who are doing in-depth interpretation for us, and we so appreciate their help tonight And so with that, I will turn it over to Dr. Flores, once he’s finished, we will provide a presentation that we hope will answer a lot of your questions And once that presentation is over, then we’ll take questions from our Q and A, Dr. Flores – Thank you so much Jenny and also thank you President Weir for the opening remarks, I wanna welcome everyone and thank you for joining us I am Steve Flores the proud Superintendent of Round Rock ISD And we’re glad you’re joining us, whether you’re on the webinar or watching the live stream, or even a recorded version of this event later Our purpose with these Town Halls is to bring you our subject matter experts who have been working day in and day out for months to plan a safe reopening of schools for our students and staff To answer your questions and address concerns As you all know, by now, we will be beginning the school year as scheduled on August the 20th We will be 100% virtual for at least the first three weeks We are hopeful we’ll be able to welcome students back to campus after that We’ll also continue to offer a virtual option Today’s Town Tall will focus on what in-person instruction will look like, in our middle and high schools We know how important face-to-face interaction is for our students And we need to balance that with the safety for all So tonight, we’ll be providing more information

on what the experience will be for students and for our parents We have a great panel of experts, Jenny just introduced them Including some of our wonderful middle and high school principals who will give you an overview and answer your questions I also know many of you and your students have questions about extracurricular activities So our panel also includes Athletic Director, Dwayne Weirich and Director of Fine Arts, Lisa Roebuck Also joining us for tonight, as you get to meet our Board President Amy Weir They can help explain their role and priorities as we all work on these challenges together You should have received an email earlier this month with a link to a parent choice form, asking if you prefer on-campus or at home learning for your students once we open schools I understand that some of you are waiting to hear the information tonight before making a decision Please know that you can access that link anytime, and make or even change your choice We will be flexible We asked for that information by August 6th, for our planning purposes As again, as I stated, we will be flexible and no choice you make now is binding We want you to do what’s best for you and your child We have another Town Hall scheduled for Monday, August the third Focusing on special education services, information on how to watch that will be on our website and social media channels Thank you again for your patience and support as we navigate through unprecedented times Please know that in everything we do, the health, safety and wellbeing of our students and staff is our top priority And we want answers, you want answers as Superintendents I speak daily to Superintendents across the State that want answers as well But we know that we don’t have a national plan to reopen schools and we don’t have a State plan It is up to the local districts to determine that So we are working very, very diligently to get this right So with that, I’ll now turn this over to Dr. Daniel Presley, our Senior Chief of Schools and Innovation, Dr. Presley – Now I want to thank everybody for joining us tonight Everyone’s been hard at work in the District, from the campus level (clears throat) throughout the District (coughs) to determine the best way to set up good outcomes for our kids (coughs) Excuse me And I’ll turn it over to Becky Donald right now To start the presentation – Good evening, everyone And it is my privilege to start to look at how we’re gonna reopen school for middle and high school If you could go to the next slide Well, we always wanna do is what our guiding principles are And those principles guide every decision that we make, and one is the first is our priority of our students and staff and their safety Then we focus on equity and making sure that each decision we look at with that lands of equity and making sure that it is for all of our students and it is in the best interest And then we need to stay flexible We know that daily, we get new information coming from the CDCs or the State government, and also, even the local government And so as a district, we’re working our best to stay flexible I love working with all of the principals in this district and the people on this panel, know and understand the word flexible Next slide please? So when I look at reopening schools and Dr. Flores and Ms. Weir mentioned, phase one is at the lowest risk That’s where students are at home from August 20th through September 10th Our students will be instructed how in the house When we look at that, they’ll have A classes, they’ll meet their teachers They’ll be introduced to new content that has been created by teachers And as teachers are creating content for phase one, they’re also working very hard for phase two, which is when we become back on campus So then becomes a little bit more risk So when we get to September 10th, we’ve done three weeks of virtual and our parents have a choice to either continue virtual or to come in person to school And so, when we look at coming in to school, we know that to keep people safe and to meet all the CDC guidelines, we’re going to have students in small groups or learning labs They’re gonna be located in with the same teacher, the same teacher advisor They’re gonna have all their equipment they need to be successful in the building as well as at home And so when we look at that interaction in phase two, we know that it’s gonna be a little restricted I don’t know about y’all miss this call, but I know that I can only stay on a Zoom for maybe an hour

before I have to get up Maybe stretch, maybe just take a mental break and then I’m ready for my work And that’s what’s gonna happen to students when they come in person They’re gonna get those breaks They’re gonna get those breathers They’re gonna get those stretch breaks So then as things go down and we get in through September and we’re hoping it’s sooner than later, but we’re gonna go and look at phase three And when we look at phrase three, we’re gonna slowly, but surely start opening our campuses Some students may, small groups, may go to automotive because they need hands on in order to get their certification We may have some students go to the Band Hall and do some lessons down there So as we get into phase two, we are gonna be a little bit more restrictive, until we get kids familiar with being back on campus, what those expectations are And then when we get into stage three, we’ll have kind of that staggered and start moving students around the building So that’s kinda the reopening for right now, but we know that it could change So we could go from phase two and then almost get to phase three And then all of a sudden we know that maybe the cases of the COVID-19 go up, and we may be back in to phase one Next slide The reason we chose the instructional method, that we did and when students come to school or they stay at home The instructional strategies will be all virtual They’ll be created by teachers, engaged by teachers, activities by teachers But that way there’s an equity and instruction So all students are getting the same instruction We also know that students are gonna need some social, emotional, just lessons getting back into it What does it look like? What were some of the things they experienced this Summer? Or maybe last Spring that we need to really kinda support and make sure they’re feeling comfortable coming into the building And then we look at students that may need academic acceleration, or maybe some intervention And so this gives us that flexibility to do it We know that students are gonna be on campus and pick virtual But we also know that maybe you start in virtual, and maybe it’s not what I want Maybe I’m gonna go back into in-person So this type of strategy that we’re gonna kind of introduce tonight allows for that flexibility And then it helps our teachers One is in phase one, it keeps everybody safe, in phase two it keeps them safe along with students, but then it also allows for teachers to only have one instructional delivery model, which is that virtual And they’re not trying to go in-person and virtual at the same time So with me tonight, and it’s gonna go to the next slide please is Mr. Mario Acosta And he’s gonna kinda start walking with all the principals, walking you through what it’s gonna look like in the secondary world, Mario? – [Mario] Yes, good evening Thank you, Ms. Donald, and I have the opportunity to present and begin to explain to our community what the on-campus learning experience will start to feel like for our students For those that choose to return on campus beginning in that phase two component So, for both middle and high school students, that choose to return to the campus post September 10th, or when we enter into phase two, the model that we have proposed is one that will allow students to follow an on-campus schedule that assigns them into a classroom with a mentor teacher, right? However, the students would be assigned to virtual classes that may contain both the in-person learners that are on campus And the learners that are participating virtually from home Students would engage in live synchronous instruction with their teachers, and they would also be scheduled asynchronous blocks for independent study time, and other support times, coming down in the presentation, we will present to you the specific schedules that we are considering at this time But each student during that asynchronous time would have some flexibility to choose how they would manage their asynchronous learning The students could follow their designated schedule and visit with the teacher that they had in the previous synchronous block, or students would be allowed the freedom to manage their asynchronous time more flexibly So, the proposal that we have here to show the community tonight is that a blended model of both synchronous experiences with their scheduled teacher, and asynchronous experiences that allow some autonomy for learners to be able to meet

their own needs, as well as allowing our staff to be able to provide that extra student student support So for any students that would need extra time or support, whether that’d be through tutorials, or small group learning sessions virtually, it would allow our staff in Round Rock ISD at the secondary level to use those asynchronous times, very flexibly, to be able to support and provide that extra intensive support for any student that may need it, while at the same time giving our learners some freedom and some flexibility to manage their own schedule So at this time, speaking of the schedules as we move to the next slide, I’m gonna pass it to Mr. Jonathan Smith And he’ll talk you through the middle school schedule – Good evening If you could please click the link? Could you click the link so that the schedule pulls up? Thank you So good evening, everyone My name is Jonathan Smith, and I’m the proud Principal of Deerpark Middle School within the McNeil Learning Community As we begin preparations for this upcoming school year, the excitement of not just resuming, but re-imagining education is becoming palpable Faculty, staff meetings or trainings have already started and our teachers are ready to delve into innovative practices that will meet all of our students’ needs as we begin our new normal I’ll be sharing information regarding middle school schedules We have been charged with creating master schedules and bell schedules that allow for seamless transition, from virtual learning to on-campus learning This year all Round Rock ISD middle schools will use a block schedule for day to day instruction This means that as opposed to students going to seven, eight or nine periods in a single day, all students will have four instructional periods Which periods occur on which day may vary from campus to campus Some may go with an AB schedule, some may go with an even odd schedule, et cetera The bell schedule will be the same for on campus learners beginning September 10th, as well as virtual learners or remote learners All students, whether at home or on campus will engage in the same learning via school team Each block class will include both synchronous and asynchronous learning Approximately 30 minutes of synchronous instruction And about 50 minutes to 60 minutes of asynchronous instruction will comprise each block The synchronous portion of the block will include both students on campus and those at home During asynchronous periods, students will engage in independent practice (clears throat) excuse me, focused on the synchronous lesson objectives Teachers will be able to truly personalize their student instruction, during the asynchronous portion Teachers will have the through Schoology to conference with students, assist in goal setting and progress monitoring, meeting one-on-one with students, facilitating small group instruction, and teachers will also have the ability to group students virtually to work on assignments, whether they are on campus or not So as Dr. Flores stated to us, we’re moving away from our precedented times to uncertain times within our new normal We look forward to beginning this journey as a family together And so for a few key points, I’m gonna pass it over to Dr. Oldham, the Cedar Valley Middle School Principal – [Zac] Well, thank you so much, Jonathan And I appreciate everyone giving us the opportunity to connect with our community My name is Zac Oldham I’m the proud Principal of Cedar Valley Middle School, representing the Round Rock Learning Community I think obviously when everyone saw that we’re gonna start out on phase two on September 10th right now is when we’re slot to begin that And even saw the student movement is gonna be restricted Everyone’s fear was we’re gonna be sitting in the same chair all day We’re not gonna be able to move around whatsoever And I know that’s difficult for a 16 year old That’s difficult for a 12 year old It’s difficult for 39 year old And so I think that’s what scared everyone a little bit, but honestly we’re really working and yes, we are going to limit the movement throughout the building somewhat But we’re gonna be reasonable and we’re gonna make sure we provide lots of opportunities for our students to stretch The middle school campuses and we’ve met extensively with the middle school principals We designed ways to get and our cohorts of students outside, in the gym getting obviously they would not be mixing with other cohorts But it gives them a chance to go outside, stretch their legs, get involved in some mindfulness and some social, emotional learning activities And just give them a chance to move around throughout the building, because we know that as a challenge And so, as I said students will be grouped in cohorts, with one to two cohort leaders to support them that leads are small groups, probably approximately 10 to 12 students, depending on the campus and the campus needs But we wanna make sure that we provide opportunities for our teachers and our cohort leaders to connect with our students, and to build those relationships and maintain those relationships And as well as the opportunity for our students to interact with their peers, which is a big piece that I know we’ve been missing

since Spring break of last year So, initially large crowds when we’re in phase two are gonna be prohibited In the past, we would have students come in the building before school I know Cedar Valley, we had it at 7:15 But because of the large crowd size, we had to go back to safety first And so, we’re gonna ask the students are not dropped at any of the middle schools until 8:00 a.m., just so we can help ensure that safety, and then lunches I know that’s a concern as well, as far as where they’re gonna be eating lunch, and that’s gonna be based on the safety first of course, based on campus size, the number of students on campus, the availability of cafeteria space and things like that And so, while movement will be somewhat limited, we are going to do our best to ensure that our students do have breaks They do have chances to go out and stretch their legs and move around throughout the building, in a secure and safe manner At this time, I’m gonna kick this over to our high school team who has done just an amazing job of working together, to work on a pretty complicated system and moving kids throughout the building Thank you – And please click on the link for the high school schedules Thank you, thank you Zack The high school schedule and the middle school schedule, we’ll share a couple of things in common The high schools already practiced the block schedule on a daily basis And when we look at our schedule, we decided as high school principals that we will start our day with asynchronous learning Asynchronous doesn’t require students and teachers to be present online at the same time It is self paced It does have opportunity for pre-assigned work, and it does have two pre recorded videos, but it also provides an opportunity for the day to get started without the kids rushing, having to all be in the class at the same exact time, they have some time to get there, to get online, and to be able to get the asynchronous instruction And at 9:30, we will be able to start our direct teach or synchronous learning In most high schools There may be a second period, sixth period, lunch block Some may have a third or seventh period lunch block, but that will be what the high schools have done in the past Some have two lunches, some have three lunches, some have four lunches It depends upon the size of the campus and the size of the cafeteria In order to provide the space for the students to eat With regard to social distancing, that will be a change as well, because we have to make sure that we are safe And in our schedule, we have to build in opportunities for students to eat that have appropriate social distancing So there may be times when we will be eating in non traditional spaces, during our lunch period At the end of the day, fourth or eighth period, we will start with synchronous time, which is direct instruction, but we will end asynchronously This will allow the students to be having a staggered release All the students will not have to leave the building at the same time, and they will have an opportunity, to be safe as they depart, practice social distancing, as long as we staggered the releases, we’re hoping that all of our students will be successful And most of all healthy at the end of that day, just like we want them to be healthy, to start their day Next slide please? There’re key points to the high school And as high school principals, I have to say, we have really come together, to work together for what’s best for all of our schools, all of our students, and this model allows all of our students to remain enrolled in all eight of their courses with their scheduled teacher This model also allows the students to have their schedules intact, regardless of whether they’re in person, or whether they’re having to be virtual And this will be consistent with all students that they may continue to have the same teachers Our asynchronous blocks does allow for flexibility It does allow students to attend virtual tutorials It will allow independent study time, it will offer some small group instruction virtually, it will allow some extra interventions, extra support to be given to our students And later on in the phases, doing the asynchronous time, there may be some special class movements doing this asynchronous time One great thing that we love about this model is that this model allows our students to have a mentor teacher that will support them socially and emotionally as well And that mentor teacher will have an opportunity to make that impact on them on a daily basis, assist them when they have questions, help them to re-acclimate themselves to the learning environment And hopefully at the end of the day, give them the confidence to know that we will be okay, we will get through this and we will see better days ahead

At this time, I’ll ask Ms. Thomasine Steward, if she will continue the presentation – [Ms. Thomasine] Good evening I’m the proud Principal of Success High School I know you must be wondering how flexible we’re going to be with attendance during this time period, especially when you hear all the presentations of asynchronous and synchronous in a situation where they’re on-campus off campus Good thing about this is that we received guidance from TEA and at this time, students who are learning at home may be counted present for attendance purposes under one of the following conditions The first one is daily progress in a Learning Management System, LMS you’re gonna hear a lot more about it We’re gonna be using a tool called Schoology Another is daily progress via teacher-student interaction, or the completion and or turn-in of assignments Please remember that attendance will be counted daily through this method and that students will need to attend 90% of the days Thank you At this time, we move back to Dr. Acosta, next slide please? – [Acosta] Thank you, Ms. Stewart And I just wanna take a moment to, I didn’t quite introduce myself or there were other proud principles So my community knows that I am the proud Principal of Westwood High School I don’t know that I would be welcomed back across the West side but I didn’t say I was proud to be there, so (faintly speaking) Let us talk about something that’s important to many, many high schoolers and middle schoolers as well, but we wanted to address how the grading policy, will be impacted by this model moving into the Fall semester We wanna make sure the community understands that according to the TEA guidance that was put forth, earlier this month, grading policies for virtual and in-person instruction must be consistent with our District grading policies prior to the COVID pandemic, all right? So really what that’s addressing there and the TEA was really trying to encourage districts to get away from the past (faintly speaking) models that we all went to in the Spring And you’ve heard Dr Flores, our Superintendent mentioned many times that what happened in the spring was crisis education And what we’ve worked all Summer to do is build high level, high rigor education that is expected So what the TEA guidance document was meant to do was to get us off of that pass-fail, which we are moving back towards our traditional zero to 100 grading model So, parents and students will receive a syllabus and grading expectations on the first day of school for each of their courses That’s gonna look very traditional as it has in years past now in its delivery, obviously will be virtual, but the design and the content of the grading policies will be set and will follow our Round Rock ISD school board grading policies as they have in the past A lot of questions have come up and we feel that a lot of them as high school principals and Dr. Watson is right, the five high school principals and then our other principals from Success High School and Early College High School, we’ve worked very hard all Summer long to make sure that we’re collaborating well And we’ve heard a lot of questions from all the communities about how we’re going to effectively assess students in this environment And so what we wanted to communicate to you as parents tonight, was that testing procedures will be addressed by your specific content teachers on the guidelines for testing environment and test format And that’s gonna be specific for our on-level courses, our Honors courses, those were formerly known as pre-AP They are now known as Honors courses in our district AP classes, as well as IB classes So just to translate that for you, what that means is that just as before, our fantastic Round Rock ISD staff and teachers are gonna be setting their grading policies in accordance with Round Rock ISD school board policy And they’re gonna be implementing best practices just as they always have for assessment So, if you’re asking the question to your principals or to your teachers, how are you gonna assess my kids? Our teachers have been hard at work already all Summer long and our staff developments in the month to come are gonna focus very heavily on making sure that our teachers are ready to be able to effectively assess your children so that their grades are an accurate reflection of their mastery of the content And so, we’re really confident and are actually really excited because when you turn Round Rock ISD teachers loose on something, they produce a very high quality product And so we’re already seeing the teachers beginning to prepare for being effective at assessing children so that we can ensure that our grades are an effective measurement of the mastery of the learning as they always have been in years past Now, as principals, both at the middle school and high school level, as we’ve said, we’ve done a lot of collaboration this Summer to make sure we build a high level product for you and your, and your child And so it has been our recommendation

and we have asked our superintendent and the leadership in the district to move us from a six week grading period to a nine week grading period And the reason behind that is that we feel that giving our teachers the opportunity to have a broader window in which to report grades back will give students more opportunities to demonstrate that mastery and sort of slow down the pace of grade reporting So while we won’t cover any less curriculum than we typically do, what it does is just allow our teachers more times to authentically assess children and make sure that the learning environment and anything that the pandemic could cause as a negative does not result in harm to student grades So, the rationale behind the principals asking for that sort of time gap to open up was really to give our teachers the opportunity to effectively assess and assign grades that are truly meaningful so that our students don’t have any inadvertent harm done to them or their educational process due to the constraints that have been put on us by the pandemic So, I appreciate that, and at this time I am going to ask the slide to move forward and I’m gonna pass it to, I believe, coach Weirich, who’s gonna talk about athletics – Yes, thank you Dr. Acosta My name is Dwayne Weirich the Director of Athletics And I want to share with you some of the changes that have come down from the UIL as they relate to extracurricular activities and especially athletics As many of you are aware, these changes occur almost weekly So, we were keeping up with that we were being very flexible, we’re making changes to meet those different policies that are being put into place, and tonight I want to share just a few of those things with you One question that’s been frequently asked is what about students who might choose to remain home and get their education virtually as we begin the school year? Will they be allowed to participate in extracurricular activities? And the answer to that is yes Students who make that choice or families that make that choice, you will be able to participate in extracurricular activities But just as in the past, you will be responsible for transportation for your child back and forth to campus, and then home again to continue their instruction for the day Some of the other changes include that off-season sports, will now be able to practice before or after school, starting on September 10th So, whereas in the past a basketball coach couldn’t work with basketball players except during an athletic period Now, starting on September 10th, they can choose to get their strength and conditioning done either before or after school, under the direction of their coach So, that’s a change for all off season sports, I think to try and make up for some of the lost time, that occurred this past Spring Annual sports physicals, have always been required in the Round Rock ISD, but the UIL is put in place this year, one year exception So a student who has on-campus or on file a sport physical from last year will not have to go out and get another physical this Summer or prior to participating The only people required to get that physical would be someone new to athletics For example, 7th graders, who’ve never participated or possibly someone with a medical concern or something in their medical history Maybe someone who had surgery over the Summer, or someone who has, say past history of high blood pressure something like that Otherwise under normal circumstances, the physical that you have on file from last year, will suffice for this year In accordance with some of the other things that are going on around the country and in our State, face coverings are going to be required for athletes and spectators, if you come and attended event or if you’re an athlete and participates, but you’re not actively involved in some vigorous activity or in the actual competition at any one particular time Those people are gonna be required to wear some sort of face covering We are going to be required to limit capacity, to some some number no larger than 50% So those are some of the changes In addition, there are simply gonna be fewer games played in many of our sports games or matches, as a result of a UIL change where either tournaments have been eliminated or maybe the sports calendar season has been shortened So that’s just a few of the changes, and at this time I’d like to pass the next slide to our Director of CTE, Sheri Bonds – [Sheri] Hi everyone, everyone is talking about the pride

they have for their campus So I am proud to be the Director of Career and Technical Education for Round Rock ISD And some of you may not be familiar with the acronym CTE, and what those CTE courses are career related courses that your students in middle school and high school are able to select for their academy and an endorsement So it’s classes such as health science, business marketing finance, automotive engineering, and everything in between With those courses, specialized spaces, and then different things in a traditional classroom setting So be rest assured that our teachers are working with us in groups on list of safety measures, PPEs, which are protective, Personal Protective Equipment, instructional materials, supplies, and other things needed for in-person classroom instruction, as well as how to deliver our courses virtually TEA has published a suggested list of courses, that do require some amount of in-person classroom instruction, in order to earn credit in a course, these are classes that have specialized labs, equipment and things that cannot be replicated in the home setting And our teaks are essential knowledge and skills that are required by TEA must be met in order to receive credit So we’re continuing to work on our list within Round Rock ISD and see how we can adapt as much as possible for a virtual setting But then also have that limited amounts of courses, that would require in-person scheduling Examples of those courses are things like Practicum of Health Science, where our students work towards their certified nurse aid certification And as well as automotive technology We are investigating an alternate course for students who for whatever reason they and their families have decided that virtual only is their path for the year And that’s okay So we want our students to still be engaged in their CTE area So we’re investigating an alternate to our in-person instruction, where students could stay engaged, in their content area And the coursework would count for their academy and endorsement pursuit for the year And they could choose at the following year, to enroll in the CTE course that they had deemed in their sequence With that, I will go ahead and turn it over to Miss Lisa Roebuck, who is our Director of Fine Arts – [Lisa] Thank you, Ms. Bonds, and good evening everyone And since everyone seems to be using this word proud, I’m gonna have to use it too So my name is Lisa Roebuck and I serve as the proud Director of Fine Arts for our district I will give you a quick overview of how things will look instructionally for our students who have selected a fine arts course In phase one, as you heard earlier, all fine arts courses will be offered virtually, and there will be no before or after school activities As we move into phase two, our fine arts teachers will then be delivering instruction to both students who are at home, and those that are at the campus in small cohort or learning lab Instruction is going to include both asynchronous and synchronous instructions and online assignments With those online assignments, you will be hearing and seeing a lot more, playing of an instrument, singing, dancing, acting, or creating art individually Once, before and after school rehearsals and activities for our groups are deemed safe We will follow the safety protocol document that is linked in this PowerPoint It includes recommendations from the CDC, TEA and UIL And we update this document when those recommendations are updated I encourage you to check out the link once this presentation is posted on the website Important things to note are that before and afterschool activities will be optional for all students Also, virtual students may choose to participate, but they would need to provide their own transportation to the campus We will remain flexible Our teachers look forward to the time and phase when we can all be together rehearsing and creating in our art forms once again In the meantime, we will stay safe Thank you, and now I turn it back over to Ms. Donald – [Donald] Next, the last slide is kind of what we know right now from College Board And seniors have been told that most colleges are now gonna make their SAT test optional for this coming year So most of our students took the test last year, they have a score but their scholarships that may still require a score College Board is working for an at-home test But it’s not quite developed yet And they’re saying maybe later on in the Fall or possibly early next semester,

they’ll be able to have an at-home test That at-home test will be like a three hour test that students will need to do in one sitting To test in the building The students and staff must follow all the CDC guidelines, and they are six feet apart and the facial coverings And so right now Round Rock is currently looking at starting up testing in October There’ll be no testing in September, but we’re hopefully everything is gonna be fine And we’re gonna be able to start that testing, especially for our seniors who would like to take it again And also our juniors who are now starting, or current juniors, who are starting that college trip or journey in their junior year SAT is also working on possibly supplying some more extra testing days, usually they’re set We’re hoping that they will give some extra days during the semester for junior, seniors or sophomores to be able to take those tests And currently right now we don’t have any information on the PSAT, which is usually given to our 10th grader and our 11th grader about the National Merits So we’re still looking at that information We look at it daily to see if it’s updated I’m sure it will be But we’ll keep a watch on that So at this time next slide, and I’m gonna turn it back over to Jenny, ’cause I think it’s our question and answer session – Thank you so much, Becky And thanks to all of our panelists, you did such a great job and we do have lots of questions Some of them started coming in as early as before 5:30 It was a very comprehensive presentation and a lot of our questions I think were covered, but it’s also a lot of information and some parents, most of our parents are hearing this for the first time So, if some of the questions, basically the answers were already in the presentation Panels bear with us I think it is good for our parents to hear it again Explain to maybe given some examples So, I’m so glad that we have Ms. Roebuck and coach Weirich on the call because we have so many questions, about extracurriculars, athletics and fine arts So one question is for virtual students, who’ll be coming onto campus for either of these So either of you would be able to answer this Will they just report to those classes or they have to sign in at the offices? Do we have that schedule worked out? And you might talk a little bit about how important coaches, and band directors and how important the communication at the campus level is going to be in this – Okay, Jenny, I’ll be glad to address that one Yes, I think they would report straight or directly to where the activity takes place So, depending on what sport we’re talking about, wherever they practice or wherever they would normally meet, or according to the schedule that coaches will do a great job of sharing with their student athletes and families, they will report directly there They won’t or should not go anywhere else They should not go in the building They should simply report there, participate in their activity, their practice, and at the end of that, they should return to their vehicle and get back home So that would be the plan at this point – Lisa, did you want to add anything? – I think for fine arts, for example, marching band mostly occurs outside So they would know exactly from their director where to report on the campus and not go anywhere else – And sticking with Lisa we had a question specifically about things like wind instruments or those types of things with band orchestra, where you can’t wear a face mask and singing even There might be more concerned about spread We’ve been looking at outside classes What’s been the discussion around that? – The discussion around that we’ve been collaborating with directors of fine arts across the State And we’re investigating, for example, the use of masks and shields for singing That’s been an idea that’s floated at the State level We’re still looking at all the research A lot of the research is still coming in We’ve also been seeing new products that actually put little masks over the instrument bill, and put masks over the mouthpieces And so we’re investigating all of those Our directors are looking at them as well as our assistant directors – Great, just like Tuesday night, we have questions about virtual as well Of course, this is meant to be an overview and we were focusing more on on-campus that we did have a townhouse specifically for virtual, but we can’t really split the two because we know our students doing both So I’ll be sprinkling in some questions about virtual as well And this first one up it’s specifically for middle school So, Dr. Oldham or Mr. Smith might want to chime in

But I would imagine the same question goes for high school What about supply lists for those students who are gonna be learning virtually, what should parents be looking for? – And I can take this Jonathan if you’d like So for us, we did publish a recommended supply list earlier in the Summer, \ for the activity spikes again with COVID For now I would say that the main supply that’s gonna be needed for our virtual students is gonna be headphones Other than that as long as you have a laptop and access to a Wi-Fi, I mean, that’s gonna be the main thing, but for now I would recommend just investing in a pair of AirPods or earphones or whatever you’d like to do – Anything to add Jonathan? – No, we had a very similar situation as Dr. Oldham We are no longer gonna have the same school supply list before So I would definitely recommend parents purchasing AirPods or earphones or something of that nature – This is one for our high school principals During a typical school year high school students may have two to four hours of homework a day on the computer, with most of their daily school being done on a computer Whether they’re at home or at school, will they still be expected to have another two to four hours of homework, after the scheduled school day ends? – I can answer that Jenny, there will be an expectation that school will get back to normal as far as education is concerned, because we do have to make sure we keep up with what we’ve lost in the Spring So there may be some homework assignments, but the great news is they will have the asynchronous time throughout the day to get some of that homework done, to get some help with those assignments And if they’re virtual, they’ll have an opportunity to have more time to ask questions and get those questions answered, so they can be more successful What we don’t wanna do is cause our kids to get behind Because we know the Spring threw a loop for all of them, and we have to make a book and groundwork to do – Thank you so much Any other high school principal wanna jump in, or do we feel like Mr. Watson covered it? – I think Dr. Watson hit it Ms. Caputo, and I would say, our teachers are already hard at work and I think it’s something I wanna continue to communicate to the community that, while our teachers are not yet on contract, across the five high schools, they are hard at work already, on trying to design our curriculum and learning experience that keeps that high level of rigor that’s expected So I would absolutely concur with what Dr. Watson said is that while I don’t know that we can quite yet tell the community exactly how many hours or how that’s gonna work What I do know is that our staff will ensure that the rigor level is there and that the experience is there so that our students are prepared for what comes next for them, next year and beyond that But we’re also gonna make sure that we balance it right so that way we don’t overwhelm the kids in this environment And so I would concur that what we really love about our schedule is with those asynchronous blocks built in throughout the day, is gonna provide so much flexibility and so much opportunity for students to access their teachers virtually in small groups and in tutoring type sessions that we’re confident that we can keep the rigor level high without overwhelming students in this difficult environment – Thank you, Dr. Acosta I think it’s also time to kinda highlight the guiding principle of being flexible right I know our principals will do a great job with that as well our teachers Another, Lisa and Dwayne, you’re up again And again, it might seem like a little repetitive, but I think it bears asking what will classes like band and athletics look like in person learning these classes, especially band or super all in capital letters important to my middle schooler And by the way, I got a little, “Hi Dr. Oldham, go jags on that one” (laughs) So if maybe you can kinda walk through for students, well, this look and feel there’s, I think everyone is so hungry for some sense of normalcy And so how will those feel, will they feel comfortable and familiar? – Ms. Lisa you wanna go first or if not I’ll (indistinct) – I’ll go first Dwayne, if that’s okay So it is difficult to play your instrument in a learning cohort without blowing all over the place And what we’re looking at right now, and our teachers are working very hard to learn about both synchronous and asynchronous instruction, and how they can make that most engaging And they’ve been working all Summer, even off contract And we’re discovering all kinds of professional development in that, and they are trying to make it the most engaging experience possible Of course, what we hope is that very soon, we’ll be able to send some kids down to the band hall, but we cannot do that until we’re safe So in the meantime, we’re doing the very best we can do

in instruction to guide our students synchronously, and then have them practice on that instrument at home – And then Jenny, what I could add to that is I think the practices in your athletic activities will look very much like they have in the past in terms of how they’re structured What you might see different is how, water is delivered things like that We may require water bottles, we have a good practice run with our Summer strength and conditioning And so we required students to bring their own water bottles We were able to practice social distancing We got good at sanitizing equipment in between usage between groups Facial coverings are gonna be required when you’re not actively involved So I think that’s some of the changes you would see just from standing at the fence and watching But again, everything will be about an emphasis on safety to the extent at all possible – And I will add that as soon as it’s safe, we will look for getting the groups together, even in small groups and before and after school rehearsals But we’ll do all those safety procedures that are outlined in that safety protocol to keep everyone safe – Thank you Dr. Presley, this is probably a good one for you And then Brandy, Hafner might wanna back him up as well How does flowing between in-person and virtual learning work? What’s the procedure? If my child is sick, not necessarily related to COVID, can he or she stay home and log into a virtual classroom? So the student doesn’t have to be marked absent? – Yeah, once again, with flexibility being one of our highest priorities, just below health and safety, students who find themselves in a situation can learn from home virtually So we’re, and obviously I think it was stated earlier, families can choose each grading period, whether to transition, they’re going virtual to begin with, and they’re comfortable with going back to school, then they can do that or the same holds true both ways The kid who’s in school and all of a sudden they wanna decide, they wanna learn from home they can do that But those parameters are set from the guidance of TEA, for each grading period And so that would be each nine weeks But a kid I mean, students have to self-check just like staff would have to do each day And so a student who finds himself with symptoms, obviously they would be able to have access to their curriculum and their teachers as they normally would And that’s kind of the fluidity of what we’re trying to create So the kids can transition from virtual to in-person, is easily as possible And Brandy, I don’t know if you wanna add anything to that – I would just say that the guidance that’s coming from TEA and CDC, has changed the symptoms that we will be looking for, that will be COVID related Kids are just gonna have regular sickness in the middle of this as well So we’ll be working hard with the health on some decision trees about how to come those apart, because our goal is truly not to send every kid home, that isn’t feeling well for a two week quarantine period So, we are working hard with the health departments in our area to create a decision tree so we can work on that – And Brandy, can you talk to us just a little bit about how, I know you’re in constant contact with our health authorities Looking at moving from those different phases and there’s, and correct me if I’m wrong, there’s no one single metric that says, and now we can do this- – Well, they are working to create that They’re working to create a metric for us at this time The TEA document is a little bit loose as far as that’s concerned But honestly these documents change every couple of days So we are just, instead of spinning our wheels in one direction, we have been told that we have some new guidance coming So we’re just kinda waiting to see what that says But the Travis County, Williamson County are working nicely together at this time to help us come up with a metric because you really don’t want it to be arbitrary We really don’t wanna just go by media hype or any of these things We wanna go by good local data, and we wanna have some measure so we can decide what’s best for the kids and the safety of our staff – Thank you so much, that’s right We had a question, we’ve talked a lot about classes like athletics, fine arts CTE, where students will be able to be virtual, but come up to the campus while they’re on parents asking a great question will there’ll be a list anywhere of classes that they know, this is a class that as a virtual student I can go to my campus to participate in? Is it more a matter of whether there’s hands-on, will they be told by their teacher, how does that? And maybe that’s for one of our high school principals, or both principals – I think I can take that one Jenny I think we’re refining a loose right now of courses that really TEA recommends if you take that course, you have to be hands-on, you have to be in-person But as I’ve mentioned earlier in the presentation, there are also alternative courses that Ms. Bonds and her team are working on,

that you can take to continue your trajectory and your career pathway, if that’s important without having to come to school to do that But we will allow students to come to school for courses that, just as we’ve discussed fine arts and athletics, a student who’s choosing virtual, a family who’s choosing virtual for their student, can come to school for certain things We’re refining that list right now We’ll be publishing it soon, but it doesn’t mean a student who, if there’s a particular course, they’re ready for, that their family’s not comfortable with them coming to school to take that course We’re looking at alternative courses that they can take as well PBR, I think, is what it is Ms. Bonds, that a project-based research course, that can be put in place that would allow that student to continue their trajectory in that career pathway So as not to breach their ability to get their endorsements of graduation And Ms. Bonds, you may wanna add something to that – You did a great job of covering that Dr. Presley, as you said, we do hope to publish that list very soon It’s a shorter list than most might think And so we’ll be ready to get that out And our plan is for our teachers of those areas, to be able to reach out to students, if they have any questions and answer what it might look like to be in that class, if they would be a first year student entering into a course, or just be able to help them understand what might come next in the sequence, if they take a year off and do the project-based research – We have sort of a similar question, but along the fine arts line, we’ve talked a lot about will students be able come to campus, but what of your virtual or you still wanna stay in that musical theater or choir class, but don’t wanna come to campus, at least they’d be able to, will there be activities that can be virtually? – Yes, we are working on that and they would still be able to participate We’ll be as flexible as possible We don’t want any of our students in fine arts to go away We want to keep them all – Thank you For our high school principals Someone said, they’d heard on our last Town Hall, there’ll be no off campus lunch Can parents drop off food for kids? Will high school students be allowed to eat in their cars? So they can at least get out of the classroom for 30 minutes? – I think I can take that one I think our principals are working on their master schedules and to allow kids as much flexibility as possible to move about or to get a break or to go outside I don’t know if we’re gonna allow kids to sit in their car and eat We are minimizing the number of visitors to campus So, I would encourage this point anybody who needs to bring their own food to eat for lunch, they probably need to bring it with them because it’s gonna be challenging for all of our middle school and high school campuses And I would even include elementary for parents to come up and drop things off Because we’re trying to minimize as many visitors a day coming to a campus at any level as possible So sitting and eating in your car could be an option, but I think I’m gonna leave that to our high school principals to figure out, as to where our certain pot of kids or a group of kids can go and enjoy their lunch (clears throat) But I would tell parents if you’re not getting food from the school, if you’re not and we’ll have a food service available, obviously, but if you’re not doing that, I would strongly encourage all parents to send your food with your student at every level, rather than having to come up and drop off lunch for your student, because that’s gonna be really challenging for our front office staff and the folks who receive that initially – And Dr. Presley you want to talk a little bit about restricting visitors on-campus and how they’re handling that? – Yeah, I mean right now we’re trying to social distance our kids that we’re charged with educating and making sure they’re safe and secure So we’re gonna minimize as much as possible visitors to campus And that includes any variety of folks that would normally come Obviously we’re gonna have a delivery and things like that, where things are dropped off But we’re trying to minimize the exposure when our top priority is safety for as many folks coming to campus that don’t have to actually come on campus and walk on campus as possible And we definitely wanna be delicate with that with parents obviously, because they come up for various meetings Teacher meetings which we hope can be launched more virtually, but we just wanna minimize as fewer people as possible being on campus the better at this point And once again, this is a starting point We wanna get back to normal as soon as possible Everybody hates this Everybody wants all their kids with them every day And I know I can bounce for all the principals on the call tonight or in this meeting They wanna see every kid they have and plus some every day But our charge right now is to minimize interaction among folks coming to campus, being on campus and figuring out how we social distance So that’s kind of a general response, I guess, Jenny, to the question, but we’re gonna minimize

our visitors to campus on as much as possible – Thank you Ms. Estes, this one is probably better for you And if we do pop back over to virtual for a little bit, but the question is, we didn’t talk about gifted classes when we talked about virtual last week Would they be available for those at home virtual learners? – Oh, absolutely Yes, so when you think about at the middle school level, the kinders will still follow that same schedule, maybe not with their feet but using technology And so absolutely they’ll still have the full compliment of gifted classes – And a followup on that as well And I apologize, I don’t think we have the right expert on the call, but I think Ms Estes can probably feel that based on our staff meeting today A question about IT issues when working in Schoology, there’s some concern that there might’ve been some on Spring or that was a different platform Will there be support both for teachers and students? – Yes Our teachers will actually have 24 hour support through the vendor through Schoology So they can, if they are up late working on those lesson plans or loading a video into the platform They’ll be able to call someone at 2:00 a.m in the morning if they need that support With our students, we are working on a system for tech support using our instructional technology specialist And so more details will be coming out for that, but we definitely wanna support both groups of users – Thank you I’m gonna do a couple more questions and then we’ll wrap it up And once we do this, Dr Flores, I’ll give you a heads up then I’m gonna let you close this out The next question is, for high school classes like physics, have a labs work, will students watch the teacher do the lab work, or students have to go to campus to perform? So again, that would be our at-home learners with labs – And I can take that one to Jenny So there are some applications, some computer programs that we can use for lab demonstrations And we’ve used some of those throughout the district, but we’re in the process of acquiring a district wide, product for that And also keep in mind, teachers can load videos and can stream live And so the teacher could be doing a demonstration lesson in real time that students then are watching as they’re at home – Right, and I’m gonna do two more questions, ’cause I think one is pretty quick but important What type of computer would be best for our virtual middle schoolers? – I would recommend a Chromebook, but the good news is that Schoology is very agnostic You can even pull it up on a phone That definitely would not be what I recommend for ease of use But if parents already have a computer at the house that they are comfortable with their child using that is perfectly fine If not Chromebooks are a relatively an expensive device, and for our kids who have their own device, then they won’t need to worry about checkout procedures So it will really simplify things We simply would need them to bring the device to the campus, and let us onboard it – Right, this next question would probably again be best for Dr. Presley and maybe with some back end from Brandy But I will say it’s about safety protocols in our very first Town Hall, which wasn’t last week on Monday I believe it was the 20th We had a whole hour plus on this, so we encourage our listeners to go back and watch that video because we had the folks that are chairing that committee And there’s a great presentation on it The question is what are some specific safety protocols in place to keep employees and students safe on campus? – And I’ll say face coverings are gonna be required We expect everyone to wear face coverings, especially at the middle school and high school level We’re looking at plexiglass purchases and other things And I know Brandy’s been really involved with the safety committee So I’ll ask her if she wants to add anything to that – Sure, the safety in operations committee has been working very hard on this since May But we’re using guidance from TEA, CDC, DSHS, all of these different county authorities, to create our safety protocols And many of these can be found in the re-imagining education document that is available on the website There are parts of it that are being updated right now So give us a little grace while we update that, because honestly this guidance changes every few days So we’re updating it as the information comes in I hate to kick the can like that, but I’m just being honest This really does change every few days But there’s a lot of safety protocols down there – Thank you, Brandy And I’ll just give a little plug to that webpage We have dedicated to all this information If you go to at the very top of the page to the left, you’ll see a link to our re-imagining education page There’s lots of dropdown menus with information

You can also click on the actual PDF of the document It’s a very long document, but it’s broken up into sections so you can quickly find what you’re looking for We also have it in Spanish as well All of these Town Halls are reported and the videos are as well The presentations are posted online We have them close captioned and we are in the process of getting the closed caption translated into Spanish So those will be on there very soon, as soon as we’re remaining on those folks to get that done as fast as we can There’s also an email address [email protected] And you can find that on that page as well Wanna remind everyone on Monday night, we have another Town Hall focused on special education If you feel like there’s another just specific maybe niche area that you’d like to see a Town Hall on, please give us an idea We’d love to make sure we’re answering all your questions So with that, I’m gonna hand it over to our Superintendent, Dr. Flores, to wrap us up – Thank you, Ms. Caputo And I do think that the parents tonight and those watching, and those paying attention and all, I wanna just let you know what you saw is what’s indicative, a thin slice to our entire organization, our entire organization working hard for you Trying to find answers where a lot of times there’s everybody in the world’s looking for those kinds of answers But I just want you to be assured or rest assured, that we will continue to evolve in the best interest of our students, our staff, and our community So know that there’ll be some decisions that you may agree with and say, I just don’t understand that Well, that’s because some of the guidance we’re receiving, changes I used to welcome weekly, and now even daily, but now I see sometimes guidance changing and shifting, within an hour and moments and minutes notice So just knowing that is the world we live in at this time I just know that if we can have patience and understanding that we are working really hard to make the experience to return to, I say better rather than normal ‘Cause I think we get an opportunity to do so But in order to do that, we’ve gotta move slow so that then we can move fast You heard a lot tonight about how we’re gonna take our safety, as the top priority And I know that sometimes we all want to go back to the school that we knew in March, and that was just five months ago But we’re not gonna go back to those schools anytime soon, but we can get there, and when we get there, we’re gonna go as fast as we possibly can Once that progress that’s necessary, exist And I feel confident and you should feel confident, that we will continue to value that And then the last thing I’ll say is that in Round Rock, we take great pride in the rigor of our curriculum, but we also, tonight, I hope you got this by having campus leaders, those closest to our students You get to see that relationships matter just as much, if not more So, when we think about Round Rock and being that destination district We’ve got a lot of work to do, but we prize and we value not only academics, the arts and athletics, we produced what we consider, a district that has continued to evolve at a time that every district in the nation, as well as the State is looking for solutions on how best to educate your child So know that we’ll continue to work on that We’ll continue to make some mistakes, but guess what? If we can all understand that we’re doing this for the best interest of our students, our community and our staff, we’re gonna get through this sooner rather than later And I do believe our world will be better soon So thank you for joining us, and be able to assist us along this journey So thank you so much, thanks to all the panelists as well – Thank you Dr. Flores And thanks everyone for joining us Have a good evening