Planning for Fall Term | Virtual Town Hall – May 7th

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Planning for Fall Term | Virtual Town Hall – May 7th

Welcome to the University of Oregon virtual town hall my name is Jennifer winters and I’ll be your host for the next 60 minutes we hope you and your loved ones are well during these challenging times In the town hall we will focus on planning for returning to on campus activities at the University of Oregon for fall term Today we are joined by president Michael Schill associate vice president and chief resilience officer la Duke and additional administrators who will be here to help answer your questions We received more than 150 questions in advance so far and continue to take questions To ask a question e-mail town hall at U Oregon at EDU We will start with our president and professor of law Michael Schill so president Schill to go remote in response to the health crisis and last week we are preparing to resume in person for fall term, how did you make that determination? >> Michael Schill: I would like to welcome you to this town hall and as Jennifer said a couple weeks ago we said we were planning to return to an in-person education at the University of Oregon this coming fall I’m excited about the prospect of seeing all of you back at the University this September but I want all of you to understand that my enthusiasm is not the same as recklessness In everything we do we will put the health and the safety of our campus community as well as the surrounding city of UG first and that is what we were thinking about when we decided to come back or decided to start planning to come back in the fall As I’ve said, to the extent that we can safely and responsibly come back the University of Oregon is planning to have on campus, in person instruction this fall The University of Oregon like so many American universities is much more than just a series of courses that are delivered online The success of higher education and what makes the American system of residential higher education the world’s greatest is the interaction that our students are able to have with professors and peers and classes, in labs, at the library, as well as all those intangible encounters in facilities, in athletic facilities, in residence halls, and in the student union So what we were quickly able to pivot to remote education this spring, I hear daily from many of you our students and our faculty as well as our staff that you are hungry to be back on campus and in our campus environment And I’m hungry for that too Like all of you I miss interacting with faculty members I miss talking with students And I miss the routine and the energy of life on the University of Oregon campus In-person instruction and vibrant campus environments are really at the heart of our mission as a world class research institution Now, setting out a goal to return to the campus in fall gives all of us something to work towards during this time of so much uncertainty Now, I understand that many of you are anxious and you are uncertain about the future And I got to tell you sometimes I feel that way too Some of you might want detailed plans And you might want them yesterday And indeed I’d like them yesterday so we could eliminate all of the uncertainty facing us Unfortunately, that just can’t work in our rapidly changing environment We are now at the early stages of planning I pledge to all of you that as we develop plans we will be transparent, we will follow the advice of the leading public health leaders and experts And most importantly everything that we do we will do with safety, of our community both in Eugene and students and faculty and safety in mind We can all do this together

And that is what is important We cannot do it separately The University of Oregon is not moving forward in a vacuum And we are throwing the full weight of our administrative and research expertise to ensuring that what we do is done safely and responsibly We are going to fully comply with Oregon Governor Kate Brown’s strategy for reopening the state of Oregon We are coordinating and we are sharing best practices with other universities throughout Oregon as well as with our AAU peers up and down the west coast We are working closely with national, state and regional health authorities to ensure that we have the necessary testing and contact tracing capabilities that we will need And we are strategically planning around a variety of scenarios so that we can quickly pivot what we are doing to face as we face different health guidance along the way The University of Oregon is on quarters, so that makes it a little easier for us because we get to see how other universities open up before us And we are able to learn from their experiences Now, at the University of Oregon we have the right people, we have the right systems and we have the expertise to move forward with planning for the fall You will hear from some of the folks, some of the experts and some of our administration today and they will be here as well as I to answer your questions So I’ll speak with you all at the end of this town hall And I hope that you will find it both interesting and informative Jennifer? >> Jennifer: Thanks so much president Schill We do plan to cover a lot of ground in the town hall and note if we don’t get to your question we do have up to date information and a comprehensive list of FAQs all related to employment, research, teaching and student life and we are updating them based on this town hall That’s at Oregon.edu coronavirus And based on the questions you asked so far we have a number of topics we know we need to cover and include health and safety, operations and coordination, teaching and research, student success and experience and also issues in the workplace As we meant to we have a number of people joining us to help answer your questions and include the president Michael Schill and la Duke the vice president and resilience officer and provost and senior vice president and Janet our executive vice provost for academic affairs and our chief human officers and associate vice president Chris winter the associate vice president for the division of student life and Dean of students President Schill mentioned the large team of experts that is responsible for seeing the University through this crisis and planning for our future In the incident management team leader is Andre la Duke the vice president and resilience officer a mouthful a leader in the field and serves on multiple national boards and Andre established the University network in 2005 with 850 institutions focused on preparedness in just these kind of issues Andre can you explain what IMT is and how it works? >> Andre: Sure, thanks Jennifer Before I do that I would love to, you know, provide a little bit of background on kind of the situation we are in First I want to thank everybody in the University community for their patience, understanding and grace as we navigate this historic pandemic We know this is stressful and we know that we need to take care of each other but we also know we are resilient and that together we are going to get through this I also want to be you know as clear as I possibly can that we will not expand campus activities unless we can satisfy the safety elements set up by the state and do so responsibly There are several conditions that must be met before we move into the phases Some of you may have heard the Governor who just recently had a press conference talking about some of these phases That again it is not going to be business as usual Right out of the gate That we are taking a measured coordinated process to this to expand activity both on our campus and communities There are a lot of unknowns and this is a rapidly evolving historic situation but I’m confident we have the right people working on plans and

helping us put the pieces together And I honestly am almost daily inspired by the dedication and commitment that I see in our staff that are involved in the incident management team dealing with unprecedented issues that have the same time sensitivity issues around them is truly inspiring But again bottom line we are not going to be doing this alone We have strong partnerships in coordinate with our state and public health officials and national partners and working really closely actually and this is very exciting with our colleagues and universities both in Oregon but across the west coast and generally the west On collectively tapping into the expertise that is on our campuses to assist our communities with things like testing and contact tracing And again just this morning the Governor released updates to the Oregon reopening plan that we will be reviewing and integrating into our plans As the president had stated we are just now starting to develop those plans for fall and I think everybody is anxious to kind of see where we are going But we are in the beginning phase And reopening is not going to happen overnight It’s going to be a phased approach based on vigilance real time coordination science data and concrete actions we have a role in the community and risk reduction is a shared responsibility There are things the University is doing to reduce the risks of COVID-19 and steps individuals can take to reduce the risk and believe we can make a meaningful impact protecting our community and as the Governor stated in her press conference this morning we have and Oregonians come together to do what we need to do and some of the basics we will cover today and remind folks are basic hydrogen and again hand washing using face coverings when we cannot do social distancing and if you are sick staying at home Now I’d like to give you a little bit of an overview on our team but felt it important to layout some of the top issues at least in my mind right now So the incident management team which again we do have an overview up on the FAQ page on how the incident management team is structured It has you know been in place since 2008 The IMT is a group of professional emergency management staff and additional trained staff from across the campus that represent the various areas of the campus We initially started the team actually in 2008 during H1N1 outbreak and have managed incidents that are everything from power outages to winter storms to unfortunately we have had meningitis outbreaks and mass vaccination campaigns in additional our team was honored to go and support the college after the 2015 mass shooting and helping their campus kind of put pieces back together and get back on their feet We currently have over 150 members actively engaged in the COVID-19 response and planning The IMT reports directly to the president and the policy group So when we set objectives and things like that they are all going up to the president and the policy group so that the IMT is really establishing kind of that common organizational structure that let’s us kind of quickly cut across administrative units and integrate with academics all at the same time To focus on the incident at hand So it’s effectively an integrated systems approach and the thing that is also very beneficial for us in this type of situation is that this is not unique to the University of Oregon Incident management teams operate at the local and state level and plugs into the county state and Federal emergency management systems So the system was designed for events like this that are rapidly evolving, where we are constantly taking in new information and have to be agile Again you can find more information on the website about the incident management team and kind of our current structure >> Jennifer: We got a little bit of a sneak peak there of some of the objectives of the team And I know some of the questions that we’ve got from folks is really how and how will you know what are your goals, how will you know when you can open? So if you can just briefly review your focus, your team’s focus again >> Andre: We operate off of objectives and things we develop based on the situation and then ultimately push those up to the policy group for approval So our objective now are first and foremost reduce the likelihood of COVID-19 illness among students, faculty, staff

and guests of the University of Oregon and develop mitigation plans for fall term So it’s kind of a twofold that we are currently in the stance or the posture in right now and we are kind of in a remote mode and have to maintain that and we have to look to the future and the plans and we have to look at comprehensive testing and contact tracing for the krufrts in partnership and this is critical so we are doing this in partnership with Wayne County public health and the Oregon public authority We cannot do this alone It’s also very exciting that we are establishing stronger relationships and connection with OSU and OHSU and looking at how we can as universities assist our communities in the testing We also the third element is we need to keep you informed and so that is why we have things like the website and making sure that events like this to keep our campus community informed We are looking at how do we minimize the disruption to students, faculty and staff during this out break and pandemic and accelerate the University recovery and ultimately strengthen our mission and last but not least we need to continually assess impacts of COVID-19 and protect the financial stability of the University and are the current objectives that the team is operating on and working on ever diligently to kind of move the dial on those elements >> Jennifer: Andre, a lot of questions people are asking are related to an all or nothing approach and can’t imagine how we would just open but what are some of the things that specifically have to happen in the state and in our region before we can do that? >> Andre: So, again, today the Governor just had a press conference at 11:00 a.m. this morning to talk about some of what they are calling kind of the gating criteria And so it is not an independent decision meaning the University of Oregon cannot just simply say we are going to open You know we are working in concert with the state and the state’s reopening gating criteria in phases and so we work with our local health authorities Wayne County public health and the Oregon health authority Underneath the reopening Oregon guidelines there is a phased approach And there are a number of things that counties need to meet before they would be allowed to move into you know one of those phases and so right now we are underneath the current executive order Then what we would be doing is moving into these phases, phase one, two and three And what they are looking for at OHA is a decline in the prevalence of COVID-19 in the community So basically looking for either flattening or downward trend of cases They are also looking at minimum thresholds what are the local capabilities of testing expanding contact tracing which again I’m sure most of you have been learning a lot about what contract tracing is over the next several weeks, making sure we have adequate isolation facilities so if people do show signs and symptoms and we are able to isolate effectively And then there is Federal guidelines for sectors and that is one of the things the Governor was talking about today On what the criteria for each phased approach will be for each sector and then sufficient healthcare capacity And sufficient PPE for our medical and front line staff >> Jennifer: When you mentioned the sector guidelines, are — does that mean like higher education would be a specific sector? Do we have our own set of criteria because we are a school? >> Andre: We are operating underneath the executive order that put us into kind of the remote stance And so what the state is currently working on right now is establishing for the phased approach for kind of phases one, two and three What the expectation and guidelines will be for post secretary institutions Tomorrow we have a meeting with the Oregon health authority They are quickly as fast as they possibly can trying to get these sector guidelines out to campuses because again this is that first step then to allow campuses whether it be the U of O and Wayne community or OSU to develop more detailed plans and want to continually remind folks detailed plans of what our goal of thought is how do we move into kind of our fall term So we are trying to use the time we have now to do thoughtful and by no means will it mean opening up in the next several weeks or even you know the next month plus >> Jennifer: Andre, I know you are working very closely with other universities We intended to show some of those shared goals but I think we are going to pause and turn to the provost and we may come

back to those in a little bit We just think that that would be a great use of time so we can start talking specifically about some of the actions and how these would take place So that does bring me to our provost Patrick Phillips He is also our senior vice president Patrick, what are the things that you and your team are focused on when we think about how we move through this process and how we bring students together and also begin our research activities again? >> Patrick: Well, I joined in welcoming everyone to this town hall I don’t think we can talk about the fall before we acknowledge where we are right now in the spring And just to say again how grateful I am and everyone is to the hard work that everyone has put in to make this so successful and of course that is our faculty and our staff that worked so hard and also the students who have been quite flexible in their approach to education That is a big part of our motivation to understand how we transition into the fall And I guess it’s somewhat flippant to say if we have done this I feel as a community we can do anything We have almost a luxury of five months of planning And so we have a — the capacity to look at a variety of scenarios and understand what we are getting into I also want to acknowledge that you know these town halls are great, it’s a great way to connect to thousands of people simultaneously But we are moving so quickly that and we have 5,000 employees, 20,000 students so it is difficult to maintain the communication and have everyone feel like they are connected So I’m going to be visiting all the schools and colleges in faculty meetings over the next two weeks just so we have a chance to answer more detailed questions and I know opening the fall is our topic today but lots of people on campus have questions about a wide variety of aspects of what is going on right now So we will figure out ways to continue to engage everyone Turning towards the fall though, Jennifer is going to talk a little bit more about our specific planning but I just want to, you know, remind everyone of our multi facetted missions which include education of course which is a big part of what our focus is in terms of the logistics that we have to address in opening the fall But of course we also have research activities and I think right now the research office has done a great job communicating with our research groups We also are looking at plans for what it means to open some of the research labs first and I think that there are a great opportunity to test out best practices, what distancing can work like and also to think about how to implement testing in an effective way at the same time So I’m very proud of the interests and the efforts of everyone in the research space to do this And then that also leaves us with the final great contribution of a University which is a role in society to further research and we have done some really great things in response to the crisis Including you know individual research projects which we have been highlighting and people can find on the web But also to actually think about advancing the science that we need to for instance in testing and contact tracing as we move forward >> Jennifer: So Patrick, that is actually a really — that leads me to a question that a lot of people have asked It seems like testing and contact tracing are one of the keys to the whole globe being able to open Is how will the University of Oregon get to a point where we can test our students and our employees and keep track of folks if they do get sick or come in contact with someone who may have been sick? >> Yes So I acknowledge especially that a lot of people have concerns about this specific topic I think it’s safe to say that I joined many with the dismay that we had about some of the centralized responses on what testing means and ramping up to that and there is no question that a month ago the University of Oregon would be in a position and quite frankly we are actually exceeding right now the lower thresholds that Andre just referred to from a county perspective But the reason why we are able to exceed that right now is

because the University of Oregon actually stepped in through the independent actions really of a number of faculty and staff to create a five fold increase in our testing capacity within lane county in collaboration with McKenzie hospital so that is a direct contribution we have done Right now we have an effort led by a number of people on the faculty side bill director of the science administration and Leslie in the college of education and in the prevention science institute to look what it is to create the next level of testing capacity using the fact we are a research institution We have great capacity in molecular biology and think with can actually have 100 or a thousand fold increase in testing by sometime this summer And this is really efforts that are being done in research institutions across the country, but we are in close collaboration with other pack 12 universities for instance that we are just starting a consortium All the universities are looking at this And then on the contact tracing which those of you who don’t know what that is is part of the public health response is when someone is sick you want to quickly identify other individuals they have had close contact with so you can test those individuals to stop the spread as soon as possible And of course we have great expertise in human subjects work We actually have people who are trained in contact tracing and we have the capacity to stand up actually a pretty impressive workforce immediately All of these things are done in concert with the local health authorities because we don’t all the sudden create our own public health authority here And the other reality is that we all know we are a central part of our communities that we exist in But we can’t be a bubble on to ourselves We have to provide the context and the capacity for the entire community as we bring up our own capacities But we have five months now to explore this To see what we can do I’m actually extremely optimistic We are making the investments in equipment and people to be able to bring this online as soon as possible And just to reiterate our general theme here this is not an irresponsible just hopeful well we are going to open This is done with the acknowledgment of the kinds of capacities and resources that are necessary to do this safely and following best public health practices And we are doing the planning We have actually made the investments We are well ahead of where I thought that we could be capable of at this moment in time So I’m very proud and also optimistic and it really does highlight the role that having a major research University in the middle of a kind of a sparsely populated area really we have the best of both worlds here and we have low population density in terms of transmission and we have the capacity to really implement a very high end public health response >> Jennifer: All right thanks so much Patrick I want to get to some of the nitty-gritty now, some of the details so I’m going to turn back to Andre now Thank you Patrick Andre I think one of the big questions we got and you talked a lot of the theory of how we would make decisions but one of the big questions is how are we going to do something for example like lecture halls? How might those phases work over time if we are bringing students back to campus, how do we be sure all of those students don’t end up contributing to the spread of COVID-19? >> Sure So there is a lot in there And again kind of reiterating that it is nice to be in a quarter system that we have time between now and fall term to kind of establish some of those elements And the other part I want to point out when we talk about the partnerships we are forming, the — we have been working with all the public universities and have developed kind of a shared planning framework And lectures were something we were just talking about yesterday, how do you handle large population in lecture halls So in phase one and again tomorrow we will be talking with OHA to kind of get hopefully some of the giantle guidance on phase one but in that phase one what we are really trying to do is have a common planning approach, shared operating principles and be consistent so whether you are at the U of O or PSU or OSU or eastern or western, we are kind of taking the same stance Where we currently are now is in phase one that would be that we are still in the remote stance As we would move into phase two we would really be looking at right now we are projecting current guidance is about 50 groups of about 50 are allowed and just looking at okay well how would we then operate our lecture halls with 50 or less?

So that would mean looking at hybrid, looking at smaller groups, different course operations and those are things that the academic continuity group is addressing Then if we move into phase three the current, again, a lightening of the smaller groups we might be able to have groups of 100 or 200 and again OHA is still working on kind of giving us more specific guidelines but we have a number we can then start looking at how would we put people into spaces So we are actually running models to show, yeah, with the separation how would that work Realizing that one of the big pinch points we would have would be doorways hallways staircases that is why part of this plan includes having, you know, face coverings and again they are not the medical grade but the simple cloth face coverings likely a big part of the plan in fall to protect folks But so kind of each phase we are looking at different kind of methods of how our campus spaces can be utilized for that instruction but it will not eliminate that we will still have some hybrid in the sense of some instruction and we will still be remote during those phases >> Jennifer: It’s incredible to think about all of those opportunities and it’s nice to know you are thinking about things like the staircases and the doorways and of course one of the things we really want to think about in an institution of higher education is how we continue to meet our mission of providing outstanding education and showing our students get really that those experiences with their faculty And for that we want to now turn over to Janet Gordon Janet is our vice provost And so, Janet, tell us a little bit about how we will be bringing students back together and what that is going to look like and how your team is helping to approach teaching at our University >> Janet: Thank you, Jennifer I’m happy to be here to discuss academic planning for the fall term and also want to echo the welcome of everyone to this town hall We are scenario planning for fall instruction as part of the over all IMT structure, Andre is discussing and also in the context of state and local public health guidelines We went into the planning knowing that this will obviously not be a usual fall term with the goal to have some return to on campus instruction The health and safety of the community is paramount how courses is delivered and require behavioral changes and how we schedule classes and how we meet with our students As we work through the phases of reopening that Andre highlighted we are like other universities planning for multiple scenarios for academic scheduling At this point the best case scenario for fall courses seems to be any classes with more than 50 students enrolled will be taught online We are planning to have the larger courses meet as a whole online but unlike spring term are also planning for the possibility of small group discussions, break outs or meetings that could be in person Those courses with enrollments less than 50 can meet in person but with strict rules against social distancing and courses may they be able to meet in hybrid at person and have remote delivery Currently modeling 50% in-person meeting times for that possibility So as we are thinking through course schedules for each of our campuses the academic continuity team is working with faculty and administrativers at our costal and Oregon campuses and linked to the counties those campuses are in On the Eugene campus we have approximately 3300 classes scheduled for the fall of 2020 Of those roughly 80% are scheduled for enrollments of less than 50 students So we are redoing the fall schedule based on the guidelines that we have to work under So in developing those scenarios for the fall schedule the academic continuity team is coordinating with the IMT teams and campus partners to address first the physical meeting space needed for classes Social distancing of at least six feet will require roughly 50% increase in the size of space needed for most classes We are also considering transition times between classes to allow for social distancing and sanitizing So we are currently using a 30-minute window for planning Because of that additional transition time that needs to be built into the schedule, we are modeling the daily schedules

with time blocks likely extending the time of day which we offer classes The other consideration we are looking at is in coordination with human resources as we model fall we need to be able to accommodate faculty instructionals GEs and students who are in high risk or vulnerable groups who will need to remain in remote classes Because we are scenario planning we are also making contingency plans should we need to return to a fully remote schedule at any point It’s important to note that as we build a schedule for courses and determine where to teach each of the classes we are consulting with and actively involving the leadership teams of each school and college Dean’s and other leadership team members need time to review the various scenario planning with their faculty And will be providing us with feedback so that we can move forward with the plans that will work for those involved It’s important that this be a community effort as we look through the scenarios >> Jennifer: All right Janet and thank you you answered several questions we had and one was high risk or groups who were vulnerable about whether they can remain remote and we will address that shortly again in HR And then also another question that we received a lot is about what if things were to become worse in terms of the spread and you said you are working on contingency plans Another question that we have gotten is really around what makes the University of Oregon so wonderful Our labs, our interactive classes, our studio space What are we doing to try to ensure we keep as much of that as possible while maintaining safety? >> Janet: That is a really great question And those are important parts of the student’s educational experience We’ve carved out lab studios, music and dance classes, PE classes and other classes that require special spaces and equipment To consider those separately So we are working very closely with the schools and colleges to look at how we can work those into our planning so that we can use the same perimeters of safe social distancing and sanitizing There are a number of models that are being developed that look at these interactive and important experiences including making smaller cohorts of groups at a time So we can have the classes but we schedule them a little bit differently than we normally do >> Jennifer: You mentioned you are having to redo the course schedule We received a number of questions also about when the fall registration will be available >> Janet: That is a great question Originally the core schedule as many people know is slated to be posted on May 1st with a May 18th registration deadline for students Because we are planning a schedule that’s influenced by a number of dynamic and unusual factors, we have postponed that by a few weeks to rework the fall schedule Our plan is to have that schedule posted by the beginning of June We are working backwards from that date to try to get information so that students can register before they finish the spring semester and faculty can plan accordingly >> Jennifer: We have to be patient and appreciate your time and we will go to Chris winter Dean of students and talk about the needs of students and we know that Chris the on campus experience is such a big part of college life but we know that it’s going to look different in fall, it’s not going to be like last fall But I know that your team is trying to think about like how do we do this and still allow our students to get the most out of their experience at the University of Oregon >> Chris: Yeah, thanks Jennifer You know this hits close to home to me because I’m alum of the University of Oregon and I thoroughly enjoy my experience and the professors of college of education and outside is what shaped my education and allowed me to learn in different ways and, in fact, that is how I figured that people worked in higher education itself so it led to my current career and it hits close to home for me And resources for students that focus on health and safety, that is our first priority as we look forward to planning for fall We know engagement outside of the classroom is a fun and exciting aspect of the college experience And we want students to be able to get back to that It’s something we all want back And I know things won’t be exactly the same but I expect us to have a robust student experience that prioritized health and safety when we return in the fall We know students crave interaction with peers and comes in many ways and could be through a job, it could be through internship opportunity or be involved with clubs and

organizations so we are working hard to creatively offer those experiences and more for students coming in the fall We are taking a lot of what we learned from this term from spring term and thinking ahead on how we can offer activities and how we can promote our services to students as we move forward We know students need additional resources to be successful And so we are thinking through and again honestly this term has taught us so much in that regard We are looking in what we can do in person versus what we might need to think a little more creatively with and where do we want to infuse some technology And as you’ve heard other people say all of that is a little bit up in the air as we wait from guidance from the state as we see how we are doing with this fall but I know we will have great plans in place to engage our students because they deserve that as part of the U of O experience We are going to focus on first reopening the EMU and rec center and two places where the students really gather and connect with each other and want to make sure we are focused on that Looking at food service We are looking at the on campus housing experience As well as activities and events that makeup a student’s college career We had a lot of innovation this spring term We had virtual music festival do it yourself craft kits, on line yoga one on one leadership consultations and take what we learned this term and see where we are in the fall and see how we can offer them to students that makes sense and promotes health and safety and gives students the experiences they will need I also want to take a brief moment to talk a little bit about students in financial crisis We know that is something that continues for our students Last time I was on a town hall we announced our student and crisis tund had infusion of Philanthropy of a million dollars so I’m happy to say we are at the point we have awarded half of that so in the last month weary warded half a million dollars to students My office receives and processes requests from students and it is a priority for all of my staff that we are making sure we are doing that as quickly as possible But we also have access to some new funds now through the student cares act fund On Tuesday we released information to students how they can access the funds They can apply for those funds on the financial aid website and you can see that on the screen below where to find that There is eligibility requirements that are listed there It applies for under grad and graduate students The grants are available to cover expects as a result of disruption to campus interruptions caused by coronavirus and will not impact current or future financial aid and important for students to be aware of that fact to This is to say we know students deserve a fantastic student experience at the University of Oregon We are committed to our work We are committed to learning from the spring We are committed to moving into fall with a renewed spirit And innovation in how we offer those services to our students That honor the health and safety first and for most of the U of O experience >> Jennifer: Thanks so much, Kris We know the screens went up quickly with the information and if you do want to find out more information Dean of students or financial aid and on the coronavirus web page and can always follow-up and learn more information about those funds that are available We would like to turn now to Mark our chief human resources officer We have of course more than 7,000 employees who work at the University of Oregon Many if not most have been working remotely and as we begin to think about having on campus activities what is your focus and planning, Mark? >> Mark: Thanks Jennifer My focus as we begin this next phase of our journey together is first and foremost safety of the workforce So certainly I think all the previous speakers have addressed what we are doing with regards to planning and health and safety The other thing that really is right in line with that is how we are doing as a community And how we are doing just as people We each bring on our past experiences into how we are dealing with our current situations We each have different life circumstances And I know just for myself when I hear from employees you know certainly there is a mixture of anxiety, excitement, you know concern with uncertainty I’m experiencing all of those things In fact, there are minutes in a day where I have each one of those experiences I’m also I tend to be an impatient person and I think for the uncertainty a lot of us just

want to know what fall is going to look like What is July going to look like? And where I’m finding solace and I think we can all focus as a community is on the planning efforts that everybody has been describing today And that is where I do find certainty is that it’s a very methodical approach we are taking as we layout what our future looks like together And I also want to just say I’ve had to accept myself, that it’s okay that for me who is generally an optimist that it’s okay that some days I maybe I’m not as optimistic as I once was But then as I had the opportunity to interact with everybody who is on this town hall, as well as my colleagues around campus, that actually pulls me out of maybe those times where my general optimism is challenged And I would encourage all of you to think about what we have done in such a short period of time to switch to a remote environment And how we work together as a community to make that switch very quickly And actually how we are working as a team and a community to come out of this And in a very methodical planful way I do think for me that is where I get my strength and energy so I thought I would share that as a tip for the rest of the workforce That you know in those times you are feeling challenged and anxious, think about this community and what we have done together and about the planning that has been described It’s tremendous to be a part of And tremendous, you know, experience we are all having together >> Jennifer: So, Mark one of questions we received is related to something we have talked a little bit about people want to know if they have health or age-related conditions or they are taking care of people who are in a high-risk category and not comfortable returning to in-person activities, what will their options be? >> Mark: Sure, thanks Jennifer As Janet and Andre referred to there are plans being put in place for what activities can happen in person What might still need to be done remotely And so to help facilitate those efforts, we actually began outreach this week to part of our community Specifically with student employees as well as faculty to understand what their needs are for remote teaching And we will begin a similar effort with all employees next week to reach out to understand their needs so that we can incorporate that into the planning Certainly as I referred to just a moment ago we very quickly as a campus community moved a lot of what we do to a remote, flexible format And have been working really well together to make sure that we can operate together in that format You know certainly there has always been a workforce that has been on compass while most of us are off campus but that experience with remote work that we have had I think will serve us very well as we work through the phases that Andre described and as we work as a community to deliver course instruction as Janet described And so those are all going to be options and but first and for most it’s really important we hear from our community on what their needs are So we can incorporate that into our planning >> Jennifer: So, Mark, one thing for the folks who can’t be remote, their work requires them to be on campus, how is the University working to minimize any dangers or risks to the people who will be here? >> Mark: Sure So as Andre referred to we are looking at what the various phases mean as far as mitigation steps and yesterday we were connecting again on the fact depending on what phase we are in certainly face coverings will be a common sight to see in our campus environment Also I know there is planning taking place to and guidance being put to send out to campus possibly as early as next week to help plan individual work environments and what those look like whether it’s an individual office or group set settings how we can work in the environments and how we can altar the physical space to enhance safety so all of that is part of this planning to make sure we are set up And I you know do have some experience already like I referred to We do have a segment of the workforce who has been active on

campus performing essential work for us And I think their experiences and how they have been able to operate will really help us as we look as a campus to what it means to bring more people back in person Again, in an methodical fashion with safety in mind and you know each work environment will be different so the guidance that is being put together will really help individual managers work with employees to make sure that work environment offers appropriate social distancing and all those things Just like we are doing in the classroom environment which Janet referred to >> Jennifer: You can point out for folks too that the human resources website has an entire section on remote work and information about response to the pandemic which covers all of these things such as accommodations and leave and the additional leave that was granted that we covered in a previous town hall So we do encourage people to go to that HR website and learn more information if your specific question about your situation was not addressed I’d like now to bring Andre back so we can ask a few more questions that we are receiving Andre the biggest question is about housing And about whether we will have housing, whether students will be able to — whether it will be required and roommates and physical distancing A lot of questions about how we put kids together, young adults together in a living environment >> Andre: Sure, and again I need to caveat tomorrow we will talk with OHA so we are still waiting for the final guidance but one of the great things about kind of the collegial nature of working in Oregon and the west coast campuses this has been probably one of the biggest topics for residential campus What does residential life look like in fall And so where we are at now is we understand that it’s highly likely that will there be a reduced or kinds of an impacted foot print of kind of looking at social distancing within our residential facilities And again we are waiting on kind of the specific guidance But all of the you know housing directors for the public universities have met and started to build out kind of frameworks that we can share with our public health officials to see you know what their guidance is on that And then the other key is that we will be developing comprehensive plans around isolation and containment And assuring that we have appropriate PPE So it’s too early to say exactly what you know housing will look like But we are in the midst now of kind of developing a set of plans and doing that again in collaboration with not only the Oregon public universities, we are also now in discussions with the private universities in Oregon and with a number of our west coast campuses as we are all kind of wrestling with this And part of this is looking to see, you know, which kind of different best practices that can be put in place And again one of the things I can say is I think the residential housing is going to have more detailed plans than most housing in the country that these are very committed staff that do not want to put people in places that would not be safe And so it is being thoughtfully put together and making sure that we have kind of contingency plans for various scenarios that could play out >> Jennifer: So another question Andre we received related to that is if a student were to become sick does your planning have options for how they might be quarantined and whether they could continue to get an education and continue their studies? >> Andre: So part of the contingency planning that we are doing would be how do we maintain kind of the educational experience because there is a difference between being quarantined and being sick, if you have to do a 14 day quarantine and we hope you do not get sick that is 14 days that we want to have minimal disruption And so again looking at what are the options to make sure that they can still stay connected as a student to their coursework And make sure that they have the asset and courses they need to do that in a remote posture if they are in quarantine We are at the early stages of framing those up but it’s definitely something we are looking at not just isolating a person for 14 days but looking at what are the things we can do to make sure that they have minimal disruption in their academic experience >> Jennifer: So Andre if people want to learn more about how the IMT works or some of your structures and I think you mentioned to me of 150 people is it 14 different policy groups that are each planning all of

these scenarios? Is that right? Is it 14 groups? >> Andre: A number of groups but there is an org chart on the website that you can see And that, yeah, you can find more information about the incident management team on our website but also you know encourage you if you are interested in how incident management teams use you can it’s stuff you can readily find and we follow the Federal emergency model and our team is similar to large teams that deal with everything from hurricanes to tornados to other large incidents And so we are unique in the sense there is only a handful of University that operate a management team like we do but feel very fortunate to have that capety capacity on the campus and within our community so we are able to assist when we can when we areg is a good day and somebody is having a bad we will go and help >> Jennifer: I would like to ask a couple more questions of you and a time note for everyone we said this would be a 60-minute program We are going a little bit longer so we can be sure to get to all of your questions and also get an opportunity to hear again from president Schill so Andre one of the questions that we heard is about how the community can deal with people who may or may not be following physical distancing guidelines or wearing mask guidelines or gathering Is the University in a position where we can enforce these kinds of things when we come to fall? Or how will we be working with our state partners to be sure that people are taking those kind of actions that we know are so essential to our success? >> Andre: That is a real good question And I’ll take a note from the Governor and there was a similar question that was asked at her press conference earlier today That the thing that I think we can all be proud of as Oregonians when we were asked to kind of hunker down and flatten the curve and reduce the spread, we did And it shows You can look at the statewide numbers And so as we move into this next phase of kind of you know again being you know getting familiar with the fact that you are going to see more people wearing masks, you know, we are really going to be hoping that it becomes more of a social norm and that is where we have time between now and fall term When it comes to enforcement you know that is a really difficult one That we really need everybody to be an active participant in this And consider each other And again you are wearing a mask really to protect people around you And that mask you know reduces any you know kind of aerosols that could be coming from you and when we think of the front-line workers whether that is first responders but when you think of people that are running you know our grocery stores and other elements that masking is just a way we can protect them better So we don’t you know envision and don’t have the capability to do mask enforcement We will be you know hopefully expecting people to follow those rules If we see that people are not we will use an educational based approach to start And you know then it would escalate if we have to beyond that I’m truly hoping this is a place to come together as a community as the University of Oregon, as a community of Eugene, Portland, Oregonians that we need to accept the world is a little bit different now with this pandemic And that there are things that need to become kind of social norms for folks respecting people’s space and giving people distance I notice everyday I go out for a walk in the morning and always amazed how well people are doing and kind of making space and being thoughtful and so we hope that that continues >> Jennifer: Thanks so much and of course I’ve got my handy mask with my Oregon colors always at the ready Thank you Andre I’d like to bring Janet back briefly to ask another question that we received about classroom Janet, we have a question about if students are in a face-to-face class but are concerned and they may either fall in the high risk or be caring for someone in high risk will there be a way for them to access their educational materials? >> Janet: That is a great question One of the advantages we have because we do have time to plan before the fall term begins is that the schedule can include options for students if they are not comfortable returning to

campus quite yet It can allow them to have remote classes, online classes and to build a schedule that way And that really is our goal We want to extend to our students the same plans that we are extending to our faculty and staff that should they be in a high risk group and should not be returning to campus and yet their education needs to continue And that really is an interesting moment for us to have adequate time to be able to plan a schedule that way which is different than we have ever done >> Jennifer: And certainly, Janet, we have heard you know as our faculty had to spin to remote teaching so quickly there have been some bumps along the way And I know we are working with faculty You guys are sending out weekly e-mails You are providing training and resources And I assume that work will continue because there are still people who worry that they just aren’t getting the kind of experience that they want, that we are all missing, you know Can you talk a little bit about how you are dealing with faculty? >> Janet: Yeah Thank you for the question In terms of the question of maintaining quality of our instruction, I do want to first say that our faculty and GEs have responded with tremendous grace and dedication to a continued quality educational experience for our students It’s been hard to navigate spring remote instruction And I remain in awe at the efforts that this community has been engaged in to make it work But as we address the immediate needs of recrafting the fall schedule those working on academic continuity are also mindful of the support that faculty and instructional GEs will continue to need just as in spring and summer The manner in which fall courses will be offered will be new to many Spring has been a learning experience for us all as Kris noted We have learned some things that work during this term and we also discovered some areas where we need additional support and growth So we are using those experiences to inform both the summer and the fall to ensure quality that is characteristic of a University of Oregon course I want to highlight that there is ongoing instructional support like you mentioned, Jennifer Through the provost faculty and GE support team as well as on the office of the provost resource page That was developed to teach through the pandemic This is continuously updated with workshops, trainings, and technical help In coordination with information services Another space that is important is that our academic Council of the University Senate addressed for summer term and on ward, the ex expectations in remote courses with interaction between instructors and students We know that is a vital component of the connection that makes a UO education so special Although we can’t all yet be together in person, increased engagement allows our community to stay connected for the educational experience to be a Rich one for students Finally in terms of quality I do want to note at the direction of the president and the provost we are working with Dean’s and faculty to bring additional instructional design and support over the summer to prepare for a larger and more sustained online presence beginning in the fall Those efforts and our collaborative experiences to date will continue to make this a Rich experience for students >> Jennifer: Thanks so much Janet I’m going to pull up Kris-Winter now to ask another question that we received Kris, we know we are a community and one of the questions we have is whether the University will be working with Greek affiliated housing to ensure that they too are able to require physical distancing restrictions on gatherings and obviously the Greek life is a party University but we don’t have oversight and don’t have direct oversight but I will let you answer the question, how will we work through that? >> Kris: We have an office of life that works with leaders in the community to offer advice and guidance on best practices I think this is a time for us to engage with every member of our community around the importance of keeping each other health and safety and think of what we can do to make sure that we are sustaining that for everybody and how this is really a bigger picture than just something to do on a Friday night and looking at the health and safety of our whole community The chapter houses so some of our fraternities and sororities

have houses where a number of residents live and they are private homes and we do have community expectations for every fraternity and sorority they will be expected to follow moving forward I know we have worked with a number of our off-campus community members that have concerns about students maintaining social distancing and again that is one of the workgroups we are working on moving forward with fall how can we best communicate with students around what expectations are and offer support for folks that want to connect with students and share their thoughts around that as well >> Jennifer: Thank you so much, Kris I want to take an opportunity to let all of our panelists make a final closing I’m going to start with Patrick Phillips and go around and end with Mike Schill and Patrick as you are beginning your closing I also wanted to mention that we are beginning to phase into more research activities for summer, so maybe you could start with a little bit of a mention about for researchers how we are moving into that and then say some closing statements >> Patrick: Sure So on the research side the research office just put out some guidelines of what it would mean to reengage research activities and plans from individual research labs So that is a great opportunity for us to be very planful about how to do that I think we are being very conservative about how to best approach that, making sure that we are following the guidance of the health authorities But also recognizing that research labs in particular are particularly well trained, well set up for maintaining health and safety For a wide variety of reasons And so I’m really looking forward to that Many of you know that I actually have my own research lab I have about 14 individuals working in my lab And so they are all itching to get back in there so they can get their work restarted But we will do it in a very planful way And then just to wrap up I just want to acknowledge that we are not naive to the fact we are part of a national conversation of what it is to reopen And this is not Atlanta, Georgia This is Eugene, Oregon and Portland, Oregon and Charleston and the other locations that we are based in We are going to do this in a planful, correct way I just got to say that we are blessed to have the kind of capacity that we do have in terms of our emergency and incident management team The expertise that we have And we are not alone We do not have a med school here but we are part of a network of really international strength, University of Washington, Berkeley, UCLA all these organizations we are in very close contact and meeting with the pack 12 provosts every other week The president is on calls with other presidents across the country Andre is literally the leader of most of these organizations I’m on calls with him almost every other day with the state And how the University of Oregon is leading the planning for universities across the entire state So we are being very careful We are being deliberative and we will do the right thing both for the University but also within the context of what it means to be in a society living with this particular uncertainty at this time and we recognize that we can’t go on forever Not engaging with the world and so we got to find that delicate balance >> Jennifer: Thanks so much Patrick We will go now to Janet for closing statements about her perspective from academic affairs and teaching >> Janet: I want to close with an acknowledgment navigating through the uncertainty of how campus reopens, what classes will look like and how the fall term is going to play out is difficult And I think everyone — thank everyone on campus for the work they are doing on behalf of the students and community The fundamental principle of keeping our community safe is at the heart of our academic planning We are looking at different scenarios with that safety in mind The faculty, staff and students are what makes this institution special So our planning for fall course is guided by data, by science and by the best practices of instruction available to us in whatever situation we find ourselves in I think we need to have confidence that we are a quality institution offering quality courses to our students

This fall will be different but in no way do I think it will be anything less than the high quality education our students expect when they come to our University >> Jennifer: Thanks so much, Janet I’m going to turn now to Mark to say a few more words as we say our good-byes related to human resources and how we are taking care of our workforce, Mark >> Mark: Thanks, Jennifer I just want to reiterate my thanks to all the employees of the University and in helping us get to the moment we are at right now so the whole transition to mainly remote work has just been tremendous And it’s that spirit with which we did that work which will carry us forward into our future and the fall And beyond the fall And so I could not be more proud to be part of this community And to get to work with all of the talented individuals who make us the great community we are And I just look forward to that continued work And our future together >> Jennifer: Thank you so much Mark and Kris we miss the students so much We cannot wait for them to be able to come back to our campus when it’s safe and responsible to do so Anything else that you can say about the work that you’re doing with students and how we will continue to approach that? >> Kris: Yes, thanks Jennifer We do miss our students so much We are committed to giving you and students the experience they deserve and it’s part of the reason why they chose the University of Oregon and committed to making sure they get that It has been inspiring to see how we have come together in a new way this term and while there will been challenges no doubt it’s also helped us to see new ways to meet people and to connect with people that we had not had before So it’s almost given us an opportunity to be innovative and giving us things to think about in the future and continue to do so Students are engaging in new ways and we will continue to build on this and always keeping health and safety of the community at the fore font of our decisions On a personal note I also want to say how deeply proud I am of our students They have navigated so many challenges this term And I’m inspired By the way that they have done that with grace and by the way that they have kept that U of O spirit with them and their determination to continue with their education as ducks >> Jennifer: Thanks Kris and Andre and president Schill after Andre and you are leading our Army of folks who are protecting us and what will you be thinking of as we spend these next five months going through summer and planning for fall? >> Andre: Well thanks, Jennifer First I would just want to kind of echo what my colleagues have said is that I have been inspired by kind of the perseverance and kind of the grace that people have shown and just you know these are historic times And I know sometimes people want answers and, yeah, we are trying to get those out as soon as we can And sometimes we just don’t have the answers But the commitment that I see to our mission and to what we are trying to do in can campus and in the community it’s inspiring and a person who worked a number of incidents in my career it’s amazing to watch how humans come together when bad things happen So I hope that we will get through this and I know we will And in a positive way And I just again want to remind folks that you know reopening is going to be a phased approach It’s going to be science based It’s going to be a lock step coordination with our partners and that our incident management team is committed to reducing the likelihood of COVID-19 illness in our campus and community and end with resilience is not only the ability to survive but thrive in the face of adversity And the U of O is resilient and we will get through this together >> Jennifer: Thank you so much, Andre and leads us to president Michael Schill, president Schill what do you have for some last words as we wrap up our town hall? >> Mr. Schill: I would like to give a call out for is the role we are playing in the community Many of you know that we bought testing equipment It’s up at McKenzie hospital and we are committed to the entire county and some of you may have read in the papers hosting de-contamination universities for masks that are available for medical facilities all throughout the state and I’m really pleased about that

We also have researchers in the college of design who are doing great research with OHSU understanding how the COVID-19 virus spreads throughout a hospital And so this is really important work This is the sort of work that a great University should be doing and is doing And I want to close by saying how deeply humbled and grateful I am to everyone, to our faculty, to our staff, to our students for really making just tremendous efforts in the face of an unprecedented challenge I know it’s not been easy Like many of you, I get angry I get frustrated over time With all of the zoom meetings and the seemingly endless nature of all of this I sometimes find it intimidating about the uncertainty Again, like many of you But what makes me really, really happy is when I think about the efforts that we are all making on our campus to really rise above and really fine our way out of this crisis Great institutions Great institutions rise to the occasion Great institutions come together to solve problems And the University of Oregon is a great institution We have weathered 9/11 We have weathered two depressions, one depression, one great recession We have weathered two world wars And we have come out of each one of those experiences together and strong And we are going to come out of this also strong Because we are the University of Oregon We have a mission Our mission is to educate the next generation and our mission is to create knowledge And no matter what the COVID-19 virus throws at us, we are going to be successful And I hope that all of you who are watching have really have seen the sort of people who are working with us today to make that promise a reality So I’d like to thank you all And back to you, Jennifer >> Jennifer: Thanks so much president Mike Schill and thank our panelists today and received more than 300 questions and they were independent and contingent on decisions we just don’t know yet so we encourage you to please visit our coronavirus web page It is right there U Oregon.edu/coronavirus it has a very robust set of FAQs We have a team that daily reviews those FAQs to make sure they are updated The information we created here during this town hall we will replicate there And also if you did not get a chance to watch the entire program, it is recorded It will be on the town hall virtual website that is on the president’s office website so you will be able to watch it again And again we are committed to bringing you information, answering your questions and also if you do continue to have more specific questions remember we have a phone line and a web form in which you can continue to engage with the University of Oregon and we will continue to answer your questions Again, thank you so much for joining us We hope you stay well and, again, please have a wonderful day Thank you [ Music plays ]