Family & Friends Town Hall with CalArts President Ravi Rajan and Provost Tracie Costantino

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Family & Friends Town Hall with CalArts President Ravi Rajan and Provost Tracie Costantino

so this hi everybody thanks for taking the time to join us this holiday weekend i’m robby rogen president of cal arts and with me today is provost tracy constantino with the classes uh close to starting uh here in about a little more in a week we wanted to personally welcome you to our community of artists this year is very unlike any other at cal arts and unlike uh any other in our lifetimes for that matter uh and so we’d like to speak with you a bit about how we’re approaching this moment and maybe answer any questions you might have new students you are now part of the calarts family what we call a calartion congratulations and what we know as a

long road to get here made only longer by this pandemic for students and families who are returning to cal arts we’re very glad to have you back most importantly i want to say thank you each and every one of you has chosen to stand together with us in this most difficult moment probably the most difficult in our lifetimes each of you has chosen to persevere to keep making art your commitment makes that possible your commitment along with your resolve your resourcefulness all of that is the backbone of our community so won’t take too much time talking because we want to reserve as much as we can for q a so i’ll try to keep these opening remarks short those of you who know me know that sometimes i can talk a long time so i’ll begin by broadly speaking about our approach during the pandemic and the work this year and tracy then we’ll dig more into the specifics on the academic side i wanted to note up front right now a couple things one is that there is a q a function and so you’ll uh when we get into the q a uh part you’ll want to uh type your questions there and then we’ll read them out don’t do that until we’re finished because you know you made there may be an answer to something that you have uh that question about that tracy will be able to answer that i’ll answer ahead of time the other thing is that uh there’s another town hall session immediately following this one and so i suspect many of you are already signed up or lined up to do that in that later assembly bailey cool our interim executive director of student experience will join maria victoria perez our director of care of care and well-being and jess love the director of campus life to present information and answer questions about our student experience uh they’re ready to discuss how calarts is offering support and how we will support and engage our students outside of their coursework many of you know bailey from her work as the director of the paddy disney center for life and work a role that she’s still playing she’s taken on this interim leadership role of student experience team this year as well uh brian harlan uh our associate provost for integrated learning is spending more time focused on our 10-year re-accreditation process which is something that all uh colleges and universities do in a periodic way every 10 years and continuing to expand our integrated learning initiatives with all the changes this year because of the pandemic we’re forced to maintain remote delivery of courses for the fall semester you all know that by now but not only that the county of los angeles is still restricting the presence of students on college campuses uh they’re restricting that to outdoor pickup and drop off of equipment and supplies they’re doing this given the covid19 transmission rates that are calling causing challenges to la county public health so we continue to monitor the situation daily in order to ensure the health and safety of our whole community and to stay and step and in sync and give the county uh information from rn we hope that we will um be able to use sunlight our facilities soon on that in-person instruction might become more possible during this academic year we don’t really know anything more about that right now for the time being if a student needs to retrieve something from campus if it’s for a class or otherwise we’re asking that students contact public safety and make an appointment so anyone on campus for any reason is going to be under orders to follow strict social distancing masking and other safety protocols that are required by us and and are very necessary in this moment to keep the transition rate uh transmission rate low this summer our faculty spent months innovating and refining remote course delivery so tracy will tell you a little bit more about that in in a bit the staff has a have adapted our events and services at the heart of our community to be available during the pandemic and you’ll hear a little bit more about that in the following session with student experience we’re all committed to making this year as rich and as impactful as possible it’s important that students attend the workshops we’ve prepared to help them get the most from these adapted offerings there are changes from years before students you should familiarize or re-familiarize yourself with the center for life and work including robust internship and career support opportunities that we have the center will be meeting this year with every single bfa1 student this is important we do want to make sure that everybody’s not only developing and growing as an artist but are also thinking about what that means for their path ahead how they can hardest harness themselves as an artist in this extraordinary time preparing for what is a landscape that’s going to be very different than one that we all thought we might be experiencing and how can students when they leave cal arts take an active role in creating and shaping that space that’s super important it’s a big part of what coalitions have always done and we get we’re trying to uh create additional support right now to make sure that

that changing landscape is something that we are in direct dialogue with so we’ve seen wonderful engagement from our students during the orientation this last week we see you making new friends and getting excited and i’m personally so encouraged by this enthusiasm this generation of artists your generation is going to help society rebound from this pandemic you are the artist that will make models of a world that aren’t plagued by systemic racism you are the artists whose work will make us better as a people and who will help us see the world more clearly we need that creative innovation the generative innovation as we break down the structures of injustice both seen and unseen historic times like this demand that artists engage the world and help us make sense of it all families you too are the partners in this community we put a high value on that partnership as our students keep growing as artists and become those citizens of the world so as you keep tabs on them please don’t hesitate to reach out to us and let us know what’s working and what we might do better now i’ll turn things over to tracy we’ll talk a little bit more about our academics in the fall semester tracy tracy i think you got on mute i think you’re stuck very good thank you so sorry all right okay let me start over again uh thanks everybody for joining us today you know i love the excitement of a new school year so much anticipation and eagerness this year there’s also a sense of relief to be ready finally launch the fall curriculum after faculty program directors and deans have spent the past summer months pretty much all summer making plans and learning how to maximize creative technologies to offer the calarts experience we all value after all experimentation and resourcefulness is foundational to what we do here at calarts so just to give you a few examples there’s a faculty member in design and production in the school of theater who is employing cloud-based collaboration software to facilitate teams working on design projects this fall another example in the school of music for ensemble classes they’ll be exploring new software that allows students to play synchronously remotely a faculty member in critical studies who teaches science has developed a collaborative data project with partner schools in la county really i think in the whole state of california because being able to give students an opportunity to work with larger data sets by partnering with these other colleges so that’s just a few examples of the wonderful innovation that our faculty have engaged in to make this fall semester really exciting so students to help you make the most of this semester please seize on these wonderful offerings that are really at your fingertips students can find out also how to access equipment ravi mentioned this a little bit through the curbside pickup or we’ll also be shipping some equipment domestically so you should just contact your programs to find out how you can do that and also very importantly please be sure to participate in course advising day that’s uh this week coming up on thursday september 10th students will be able to register for classes designated as permission of instructor it’s also this day is a very excellent opportunity to meet with mentors and advisors to help you finalize your fall schedule so the course advising day website will be going live pretty much thursday morning maybe wednesday afternoon and there will be a listing of all of the zoom links or email contacts for faculty so that students know how to engage in this day and in the online registration process all of the forms that you’ll need for that registration process can also be found on the course advising day website the logistics of remote learning will bring new realities in the form of both asynchronous and synchronous instruction so faculty have been working very hard to develop their courses over the summer to engage both of these modalities so that we can accommodate different time zones both domestically and internationally because we really want to make sure all of our students can be fully engaged and fully participate well i think we can all agree this has been an extremely difficult and challenging six months this moment also though provides an opening an opportunity for us to stretch our creative thinking as

artists and as educators what students will be learning through these efforts will help them become the leaders in shaping artistic practice going forward so i’m so excited to now open up for your questions uh and we hope we’ll be able to answer all of the things that you’re wondering about excellent so uh abby salling in the president’s office some of you know abby abby you uh can say hi abby’s going to help us bring questions to the fore as well as uh uh some of the things that have been uh on deck i think before we even started this abby hi yeah um just a reminder there is a q a function in the bottom of your screen please just type in your questions there and then we will be able to answer them or have uh review them as we go forward um there is one question in so i will start with that um will students be able to meet outside in small cohorts at all i assume this means on campus eventually so and the question was outside which i think is a very good question um right now that’s not allowed by the county so uh the county has been very restrictive because of the transmission rate uh and that is that they’ve restricted student behavior on campus grounds uh in total as well as in campus buildings campus buildings being most restricted saying they’re not allowed but on campus grounds it’s really the exchange of things like equipment and to do those kind of procedural things with safe almost like drive up methods et cetera et cetera so meeting in small groups right now is not uh permitted so that’s something i mean the logic makes sense you know that’s something that i can we can all imagine that they might allow before they allow use indoors etc etc so but we’re just tracking it with them uh you know step by step uh trying to keep everybody’s health and safety uh as the priority thank you and can you just as a follow-up um to that question talk a little bit about um what uh calarts has been doing to prepare for when we are allowed to return to campus in terms of both the use of space and also what’s going on with our outside uh areas so that’s a it’s a great follow-up there abby so um we had been heading towards this moment and tracy could talk a little bit about uh the summer um preparations were all for hybrid learning so in the end we wanted to do this kind of hybridity that i think is being described where we do experiences in person but we also do experiences um mitigated through the screen like we’re talking about so it was going to be a mix of all of those things happening it became clear that uh you know with the health and safety that wasn’t going to be something that was going to be allowed so we were we said listen we need the time to switch to that and we switch to that um and then even with the switch to that we still were saying well we can use the building for certain things that adhere to protocol that we understand and we all go to the grocery store right now right so we wanted to say that’s those are ways we’ll be able to use an individual student use of an individual space seems safe right but for reasons of community transmission and circulation they don’t even want students coming to things like ground so they’ve really clamped it down and be restricted so the question about planning you remember go back we had been planning to do all of those things so while the instruction is not going to come back to in person even in the hybrid there was some really you know social edition safe instruction that was planned we had backed off of that our hope is to return first obviously to the use of the facilities in the space and all of those things just like the outdoor question peeling those layers that are there we also have plans to engage the outdoor space we have 60 acres those of you are returning know and so we had wanted to use tents and different things and definitely outdoor spaces for instruction um that is all on hold because we’re not allowed to do it but hopefully in that kind of hybridity as we talked about instruction that stuff can engage tracy do you have anything to add to that yeah i think what’s great is we are really prepared for when we are able to um bring people back to campus and given that permission so all of the rooms have been measured so we know just how many students and faculty can be in that room when we’re allowed to to maintain physical distancing everyone will need to wear masks that’s a requirement they’ll be we have a screening process in place that all of us who are essential employees for kell arts have gotten used to having our temperature checked and being asked the screening questions so it’s good we’re really fully practiced in that this summer so that when eventually we’re able to have students on campus that should be a very smooth process so essentially the whole building and outside buildings have been mapped so we know just how few students can

actually be in those rooms to maintain maintain that physical distancing so we’ll be ready i mean what’s wonderful is once we’re given the permission we’ll be ready to pivot um and bring students back on campus awesome and then just to um follow up again uh so the plan is as of right now is to move into a hybrid or hopefully all in person model for the spring semester given what we can do what we can predict about the virus that’s we are we’re ready to kill right yeah we’re ready to tilt so what just like we were doing in the summer and i’d say we’re more prepared now because we did the preparations of the summer right so we it’s a little bit cheesy it’s a little bit your adventure is chosen for you it’s not choose your own adventure i’m dating myself with these little children’s books um part of the part of the deal is that we have to respond to what’s allowed and so i think what you’re hearing from us is our intent is and we understand that in-person instruction with a community back on campus is our goal right so but we have to sort of peel the layers of the onion to this point we’re at kind of the most restricted we’re saying students can’t even come on campus and if they do it’s like through a drive-through method so we remained the most restricted which even when this started we didn’t have that kind of clarity so the public health authorities are giving us that kind of specificity we’re in i and when i say direct dialogue i’m i’m in contact with the public health uh department of los angeles county with usc with ucla and with pepperdine so the four of our schools are in direct contact specifically for this kind of activities for the arts right because we have similarities that uh in the physical use of space so we are pushing everything doing that all as possible to really understand exactly when that can happen but right now they’re not physically even on a like i said on an individual basis a student using an individual studio which is no interaction students are not allowed in a building at all so that’s how restricted we are we had hoped those kind of things would happen that you could check out equipment from the film cage with an appointment as tracy was saying we understood where we could reduce the density and say okay well that many students can be on campus so we check you at the gate and you come in etc etc we can start to put those things into place as it starts to be allowed but you know we’re going to have to look they may start allowing certain uses and not other uses right so we may have to adapt our plans and get that to have happen so we made the best estimate based on health authorities and again we have timothy brewer from ucla who’s who’s been helping us all summer we have the chief medical officer of the mayo hospital dr king and ho so we’ve been trying to track all of that so the idea is that we don’t lose time when we’re doing those things if that makes sense but i can’t give you an answer because i don’t have an answer because to do so right now would probably be not feasible in terms of health which is what the public health authority is and not legal so we want to stay on both sides of those things i hope that clarifies because i i’m looking at the q and a’s and there’s like specificity can the dance can i use this can i you i’m trying to give the general advice because you can apply that to almost any one of the metiers and so we’re just not there yet they’re just not allowing us and it’s really unfortunate maybe it really is unfortunate these are the things in the last couple of days that just been you know kind of bringing my hands over because it would be a very different situation if things had lined up differently if the incident rate didn’t go up from the last holidays that we had we saw the we saw the rates go up right um that’s starting to settle down right now but how are they going to they’re going to be super cautious now i can imagine about allowing interaction because of course what happened last time so which is oh in our best interest so as much as it bothers us and we’d like to go back and we have you could hear even in my voice i think the desire to do that it’s it’s in our best interest and we have to trust that thank you uh tracy this question is for you um there are um some students who have some of their classes pre-loaded into their schedule can you talk a little bit about what um kind of classes people would be signing up for on course advising and what the role of course advising has been in the past and what it will mean this year sure uh yes so what the required classes are are usually pre-loaded so that makes sure that students are registered in the classes they need to make progress in their degree so that’s what the preloads are course advising day is really reserved for what we call permission of instructor courses where students they’re more like electives or they may be required electives but students have a lot of choice as to which class they want to take and the really wonderful thing about this event is that students get to meet with faculty one-on-one and hear about the class explain what their interest is and then get permission from the instructor to register in that class so the real focus of that day is the faculty student engagement and mentoring so that students are really excited about the classes that they’re signing up for they understand the nature of the class and they’ve already started a relationship with that faculty member by having you

know having that conversation so the difference this year is that we will do it over zoom uh usually there are a ton of people in the main gallery having coffee and donuts and waiting in line and this way we won’t be able to be in the main gallery together but students will join a zoom for the class that they’re interested in and then be able to submit their registration forms online and do online registration thank you and i just want to clarify that um not every program has pre-loaded classes um i i the the question was specifically about dance but i know from my time as a student i very rarely had any pre-loaded classes so it does depend on your program so if you don’t see any in there that is also totally normal um thank you abby that’s exactly right yeah no worries um i just know that that question came up in the in a previous event and i wanted to make sure we were clear um there’s a question about um the technical capacity of the systems we’re using and um has there been any thought or testing to ensure that the networks that we’re using can cope with the number of students and um that we have having to use them in terms of like zoom obviously and other uh different systems this is a good question so um without geeking out too much with you uh because this is someone in my background um the the pinch point that we’re finding in our system so the answer is yes sort of uh in as much as possible and that’s the sort of uh the pinch point that we find to see in the systems and you may have seen reports of zoom crashing i think last week when um the last week of the week after it seems like days go by but basically lots of higher education institutions came online all at once and essentially created a problem in a crash and a and a bottleneck right but unfortunately those bottlenecks are not in our syst that work in any individual university system as you can imagine universities are sort of geared for their own capacity and a lot of this is not happening at the university level right meaning when you’re on this zoom with us is not going through cal arts at all right this is we’re using zoom to basically host that and where wherever you are and ostensibly that’s not on our campus uh is uh so it’s somewhere between your um internet service provider the zoom servers which bounces a bunch of times and then that same pathway to me at this point or to tracy or to abigail so it becomes very hard to trace the capacity if that makes sense um in as much as we have control over those things we have obviously we’ve informed zoom about like we need these webinars with this much etc etc and um you know we have not had those kind of technical problems with zoom or with those things uh as of yet same is true for the learning management system and in the end the servers are on the cloud so that’s individually between the person and the learning management system doesn’t actually go into cal arts in terms of the system if that makes sense so uh we remain in dialogue uh and one might say the mercy of our vendors who do things like the learning management systems like zoom you know our communication systems um and our hope is we’re a little we’re not as late as somebody ucla starts a little later than us but we’re kind of in the middle so maybe some kinks came out with this first round that just happened uh two weeks ago i know zoom quickly and it’s amazing that they got back up in the same day but they quickly added their uh pipe capacity uh transmission capacity in terms of their servers to be able to handle that so that’s an important piece of how that is so we remain in dialogue it doesn’t mean stuff isn’t going to happen stuff will absolutely happen it’s kind of learning process but uh good question an interesting question one i asked myself so that’s why partly why i had to sort of figure out and give you such a detailed um tracy i have a couple of questions for you um the first one is um this question came from photography but i think it will kind of expand to a lot of different metiers um there are people who need specific equipment or in the case of photography like uh space especially film photography and phone printing there is equipment that they can’t necessarily do at home or equipment that they may not have the money to buy or rent can you talk about what calarts is doing either to accommodate that or to um allow students to make the art they want to make even if their their abilities to do it is hindered a bit yes absolutely that’s a great question so um specifically the school of film video has developed tech kits we’re calling them uh metye specific so it’s for each of the different programs in the school of film video what are what are some of the equipment that students will need and then the idea is that either students can come and pick them up that’s robbie’s talked about this idea of curbside pickup so if you’re local you can come pick them up or we will ship domestically or for international students can be reimbursed or be given a grant essentially

up to a certain amount to help them secure that equipment the same in the school of art which was mentioned in photo media they are doing a curbside pickup process as well and then thinking about how to help get equipment to students who are not local so every metye has developed a plan essentially and the best thing to do is to contact your program director to find out exactly how you can secure that equipment but really everybody has figured something out so it’s just it’s a little bit different because it’s all dependent on what the uh what the program is so the best thing is to get get in touch directly with the program thank you and then um do you have uh there was also a question about how absences will be handled and uh if a student has a loss of power or internet um i know here in la it is uh extraordinarily hot and people’s power has been going out um so could you talk about that a little bit yes we’ve we’ve talked quite a bit about that over the summer um so we have kind of revised the attendance policy to be more flexible and really open because everybody has uh challenges with the internet the faculty do too some faculty will be teaching from campus but others will be teaching from their home so it may be that a faculty member loses power too so it’s kind of like everybody’s in the same situation uh so there’s a lot of understanding about that and the most important thing is just to maintain communication with your faculty member so if you have a problem you know is to send an email or um if you can’t at that moment because you’ve lost connectivity is to follow up very quickly so so there’s really just everybody understands there’s there’s a lot of flexibility and the faculty just really want to help students make the best of this moment as possible so i don’t want students to worry too much about that you have to be engaged and you have to fully participate in your classes but there are different ways of doing that also depending on you know what happens on a day if you lose power just everybody understands we’re all living through it uh thank you um there’s uh a couple of questions about um uh different uh things that would be pretty normal on campus in terms of like ids and access to the library and things like that first question um uh will new and uh returning collaborations be issued ids and art will they be mailed out um to people who are not in the la area and will the people in the la area be able to get them it’s a good question um so we had we have a small school so we have a couple people in the registrar’s office so the priority obviously right now is course advising day and getting the courses and that to happen and we obviously know that you’re a student because you’re logging in etc etc the net one of the next priorities is going to be the id card um it’s made slightly less of a priority because we aren’t immediately using the building so we were going to use the id card obviously as the trigger for i don’t have symptoms i scan my id card as a proximity to get in etc etc uh right now we’re trying to focus on how do we provide the best service for the course advising that’ll be the next thing that happens obviously because of the situation we’re switching from we’re going to have a timed time for you to get your id card because we assume people could be here to doing it through mail and that sort of method so once everything is is done we’ll be able to do that uh obviously you have to take a picture those of you don’t have an id card so we’re gonna figure out picture submission and stuff so they’re working on that that should happen soon so those of you who are in uh you know uh michigan won’t have to come to la to get an id card and sometimes students get discounts and stuff uh you know if you’re in michigan and it’s like you just get a student id discount for something i was going to say the movies but we’re not really going to the movies are we so anyway we we we will be making that happen okay and then in terms of the library i have two questions one i assume is from a returning student um who has an overdue book um and they’re wondering how to return that book and another question is how will the library resources be made available for students yeah so the library like the rest of us over the summer has been greatly expanding their uh e resources so subscribing to additional databases and just trying to make as much available as possible there’s going to be a kind of increased scanning frenzy as well that’s going to happen over the next couple of weeks as faculty members establish their course readings and so there will be lots of things available electronically but the library will also be open for a pickup because there are some materials you know that we can’t scan or that um there’s nothing like a book of course but again that’s for people who are local but they will have a pickup

process as well in terms of the overdue book i think just contact the library directly and they’ll let you know what you should do about that thank you um we had a question about um uh synchronous and asynchronous classes how for classes that have some synchronous elements how will that be handled for students in different time zones um i know uh earlier this week there was a panel with a student who was in hong kong and they had or and then there’s one in serbia who had to wake up at 4 am in order to join will there be things like that that need to happen and like can you explain what that system will lead yeah i would say it’s um every course every faculty member is figuring how out how to manage that according to the needs of the class but we’ve been having every friday we have a kind of faculty pedagogy meeting on fridays at noon where they’re talking about all of these different things and sharing strategies and every faculty member is extremely conscious of the time zone challenges is not wanting to ask a student to get up at four o’clock in the morning uh to be able to get to class because we know that’s very difficult so they’ll be using strategies like we have a learning management system called learn and so they’ll be putting things up on that site some faculty may choose to use google drive or some other kind of resource that has all the material there for students to access and then could be that they have a um a kind of office hours time that can be synchronous according to time zone so the whole idea is super flexibility um and trying to accommodate students where they are geographically um and and it’s just you know going to be different by class but i just want to reassure that faculty are very much thinking about that there will always be materials available to access asynchronously and then each faculty member will figure out how to engage with the students in their class depending on where they are in the world thank you and then um there was a question i think that’ll kind of follow up for this is do either of you see a benefit to students who are able to moving into the la area um this semester or this school year at large well that’s a that’s an interesting question so i think it has a lot to do with a lot of the stuff you’ve been hearing right now and a lot of the things that some of it is conjecture on timing of things some of it is how thing how much how how much how much important you put on certain values so i’m going to make a hypothetical let’s say towards the end of the semester some campus use is possible uh is that important to you or you say well you know what we’re going to look at the semester by semester let’s figure out what happens next semester or let’s figure out what happens next year i mean i wish i could tell you more saying yeah that’s going to happen this semester it’s possible we go through the whole semester that doesn’t happen right but we don’t know any of that stuff and so it’s hard to answer the question with any specificity sometimes those decisions are very uh they’re personal they have a lot of factors that have a lot more to do with a person’s own comfort and decision making i’ve had a discussions one-on-one discussions with many parents um uh where it’s the time zone differential you know they’re synchronous and as asynchronous but somehow being in the time zone even with the other calarts colleagues you know students and colleagues and being able to have that was something that was desired this was a family that was on the east coast right so even that even that time differential was enough to say well you know what we ended up wanting to do is go get the hotel because at the at the least when there was group work that was going to happen on zoom and stuff the timing was the same it wasn’t like that their their student was that many four hours off right so again the importance of that how does that feel one advantage i think we have right now is that um you have a little bit of time differential meaning it’s like before you were like oh you had to move in and do this right now you could probably try this out this semester and say you know it’s a little bit better it seems worth it to do that also keeps you from being beholden to oh we found an apartment at this date you know there’s the ebb and flow in terms of uh rental rates and stuff so you have a distinct advantage right now to say you wait until it it’s actually a low period where rental rates go down and then you could create a uh you know a longer a lower better deal in terms of a rental etc etc so there’s a lot of factors in there i’ve talked to a lot of parents about this that and the other and they everyone seems to arrive at a different answer some are just like no we’re absolutely going to find an apartment and they know people that they you know they’ve been there before particularly continuing students so they’re going to do that but they’re going to do it during the semester we’re not going to do it right now because it’s kind of hectic but we’ll figure it out during the semester that way we can take time and do those things and so there is that flexibility now that’s happened but i can’t tell you yes next semester that’s going to happen i

mean i wish i could tell you but we you know we thought we had a certain trajectory and for until about a month ago we had that trajectory then all of a sudden the transmission rates went up and again that’s a delayed effect right transmission rates were going up a month ago from what happened in memorial day and you know uh and then eventually july 4th right in terms of people’s behavior so we don’t have control over people’s behavior those are the things we have to somehow react to it makes this very difficult but it also kind of reinforces something i think it’s very important and it’s important to our community too it’s the community aspect of this we’re all in this for each other and i think that’s the thing that we have to remember it’s um we have a civic duty actually to protect ourselves and to protect one another and i think that that’s something that’s really important to our community at calarts and is something that’s coming to the fore in broader society in the united states right now and it we see those things uh are better and worse and higher and lower right we see examples of it going well and we say examples of it not going well so um we are really conscious of that in our balance of the things that we’re doing i think that that’s super important it’s something for us all to remember and keep in mind for sure thank you um uh tracy can you talk a little bit about how gallery shows and performances will be handled this year so um as i shared in some of the examples that faculty are working on you know an example of how the school of music is working with new software that helps ensembles to play together they’ve also developed kits for faculty to be able to live stream from their living rooms in fact maybe some of you got to see the concert that the school of music some faculty in the school of music put on in august so they’re we’re using software for those kinds of performances and uh exhibitions so everything will continue there’ll be mid-res reviews um but it’s just that it will have to be done virtually until we’re able to be back on campus but we will have those virtual exhibitions virtual performances um all of those things we just can’t be in the same room together but it will all continue uh okay thank you um and then uh just one more question about course advising day um in the past it’s been done by time slots based on last name is that continuing this year and when will students be getting um that information yes i think the registrar sent out some emails on friday that i think that information might have been in there if not of course erin our registrar will send it out again early this week but yes it will be split by last name just the same as last year we actually tried to keep as much the same as possible considering that so much else is changing so to have some things that feel familiar so it’ll be ten to one l well okay now i’m trying to think eight through now it’s flipped so it’s ten to one second half of the l through z i guess uh and then the afternoon slot will be a through k so latter part of the alphabet will be in the morning and then the uh beginning of the alphabet will be in the afternoon slot thank you um just a reminder to everyone because the questions have slowed down please uh if you have any questions use the q a function at the bottom of your screen um i’m gonna head over while i’m hoping people start typing to the the um the document we prepared before of faqs and i’ll start at the top and work our way uh no i won’t because we’ve already answered that question um uh actually abby i did see one question that i wanted to reinforce about course advising day while you’re doing that if that would be okay i just to really be super clear everything’s happening electronically so uh we know another part of course advising day used to be waiting in lines and handing in a physical piece of paper no more physical pieces of paper we will be using a kind of workflow system where it’s a electronic form that will be emailed to each person that needs to sign that form and give the permission and then eventually it arrives in the registrar’s office and they will be able to put it into our system so no worries about having to mail in forms or anything like that it is all happening electronically so i don’t want anyone to worry about that and those forms will be available both on the registrar’s office site and we’ve developed a specific course advising day website where those forms will be available as well thank you there’s a question in the q a space do you want me to grab it abby

yeah good it’s about outdoor gatherings that have nothing to do with calarts can people so it may be a question from someone outside of this area we’re not in a stay-at-home order right now so we aren’t locked down as as sometimes happen however um the social distancing protocols are very strict as you can imagine because transmission is trying to stay so you’re not allowed outside without a mask you are not allowed to be in proximity to others that are not part of your family unit you know a germ pool as it were uh in terms of six feet so that’s still there people are getting by violations and citations uh for those things even if they’re on let’s say public property like a beach or something as you can imagine this is hard to enforce so there is that piece of it but it the intent here is for people’s health and safety right so we’re trying to you also use common sense as well as what we know about the transmission of the virus it’s interpersonal transmission it’s mitigated by being outside that’s clear everybody’s asking questions about outside right um masks are a huge thing if both parties are wearing a mask that’s a huge thing because we know all of those things and those are in place so uh the question was like are they allowed to i’m in my interpretation of what’s happening because they’re not part of the germ and the family unit they aren’t allowed to and the specific uh engagements that we’ve been talking about um uh have to do with specific industries like the film industry and they have to follow very specific protocols when people who aren’t in the same germ pool are interacting with each other if that makes sense um so it’s that’s my best it’s no expert but that’s my best interpretation of the intent of what the restrictions are for it’s so that right i mean if we know this community transmission and you interact with someone and unfortunately they are infected and then you’re infected if you curtail who you interact with you don’t spread the infection that’s really that’s the name of the game at this point it’s the only mechanism we’ve got to uh mitigate the transmission and so it’s the only one we have to use and we have to use it pretty heavily so if we knew not to get you know further down this road but a little bit if we actually knew where the virus was so if testing capacity was far greater than it is right now uh and let’s say i don’t know governmental agencies were able to put a lot of effort into that as other countries have done that might be something that actually would let us mitigate the situation in a better and by we i mean everybody all of us right but we don’t know where it is it’s not something that we know that even symptomatic people are only a fraction of what uh where this is and so for someone who’s uh asymptomatic they could spread it to someone for whom it’s deadly this is the kind of thing that we’re just trying to protect each other so it’s very hard to figure out but until we can get those testing capacities and those things that we as a society can get that to happen that would be great we of course and you’ve heard it earlier this summer have some of those protocols in place in case that something happens and we we’re trying to plan for testing but even as this evident flow went while we had our testing providers figured out and they said yeah we’ll give you 48 hour turnaround then all of a sudden it’s like well you only get two week turn around because the incidence rate went up and so they just the testing capacity is really the pain of a lot of these problems and so i’m off my soapbox but you heard that no uh no thank you um and there is a question from the faqs that i think is a good follow-up for this um are will there be repercussions um on the calard side um if students are found to be engaging like either in rehearsals off campus when they’re not supposed to or the the way the faq puts it in parties i know that other schools have had those repercussions but those have been schools that have on-campus housing open and i um so could you should you clarify if that is going to be a thing at calarts yeah there will be repercussions i mean we they’re they’re you’re exhibiting a gray area so it’s like it’s a little bit he said she said and how that happens if it’s not on campus right but i’m presuming that we have on-campus interactions if a student violates the rules of the on-campus interactions that will be dealt with immediately there’s zero tolerance for that and it could include penalties like you don’t get to use a campus anymore et cetera et cetera right so these are things you really want to do you may be prohibited from doing them if you just say well you know i i can bend the rules the rules are not there to be for us to be jerks the rules are there to prevent community transmission that’s it that’s the only reason we’re doing any of this right so it isn’t like the man wants to get you the boogeyman right it’s actually chess to keep a virus from spreading right and that’s that’s the only reason so while it seems heavy-handed for cal arts because it’s a very open environment my god you have to figure out what time i can even be on campus that’s very analytical to the way we run things it is the kind of thing that we have to do in terms of our behavior modification in this moment and that’s because we don’t have testing capacity that’s rapid and the only thing we have to combat this virus at this point is to reduce community transmission that’s the reason that’s the only reason but it is yes there will be consequences there’ll be consequences for employees too so this is not just students this is anybody right this is not just a student and we know and you don’t know it’s not that at all employees have the same kind of consequences which relate to employment as you can imagine

uh thank you um uh we got one more question in the the q a um uh i think this this question is specifically about dance but i think it applies to anyone who needs space in order to do their work uh actors and a lot of art included um is there will there be accommodations for um people who need space in order to do their work if they can’t i also think musicians who can’t necessarily rehearse in their home would be a part of this yeah yes so this is something that the faculty have been thinking through all summer long so they’re designing uh assignments understanding that students are not gonna necessarily have private space or large enough space to be able to do the kind of work that they may want to do or have been used to being able to do when we were all able to be on campus and someone could have their own studio for example so everyone really understands that and has really been designing their courses with those kinds of uh parameters in mind so the best so i don’t want students to really worry about that and the best thing to do is to reach out to your faculty member and say this is my situation and talk to them about how um you can really honestly do some creative problem solving i mean it is an opportunity to see what we can accomplish in these kinds of restrictive parameters so faculty are that’s what they understand and so they they just want to talk to you about it and help you to problem solve and and they will work with you thank you i just want to remind everyone that we have about eight minutes left on this call so if you have any last questions please uh send them in um in the meantime is there anything that either of you would like to talk about specifically that hasn’t been uh answered yet or hasn’t come up as a question yet i got on my soapbox for a second tracy you want to get on yours something in this moment well something in this moment that would be important for you know in terms of our philosophy and how we’ve been proceeding and what we’re trying to keep in focus right right yeah i mean i think i just um i’ve hinted at it i think you know i want to be sensitive to also the idea we talk about creative problem solving and um seeing this as an opportunity and it is all of those things but i also it’s important that we all acknowledge how difficult it is um and that these are challenges and i guess what i’ve been trying to convey is that we’re in it together and that the faculty have similar kinds of challenges you know they are um don’t necessarily have their office to come in to and be able to work in a quiet manner like they would normally people have families at home for everybody students and for faculty that is part of what we’re all navigating the best we can so i think it’s just really important that everyone uh recognizes and appreciates that we’re all in this together and we just need to work together to figure it out and that um all summer long honestly i’ve been working with the faculty and just hearing their empathy and their tremendous efforts to make this the best semester we can under the circumstances so i really want students to not worry too much you know and know that the faculty are here to work with you in whatever situation you’re in and you know we’re just all in this together i think that’s one of the most important things that everybody should remember i think i think that was a lovely soapbox um i just want to remind everyone um as we are nearing the end of this uh session that there are also sessions today from student experience um which are based on your time also like this will be their two sessions today there is one starting at 1 p.m pacific standard time and another at 8 p.m pacific standard time um which is in uh about an hour from now um uh ravi or uh tracy since we are nearing the end do either of you have a closing closing statement um now that i’ve asked you um yeah you have any clothing statements we sort of did the soapbox thing i mean listen i want to re-emphasize something that that that that i said already but and so it’s a broken bit of a broken record we’re not doing any of this because we want to we’re just not this is nothing it’s antithetical to everything that we have been doing at cal arts that we intend to do at cal arts and i think in this moment um maybe that’s hard to believe for some people uh you know the and i think in this moment we’re surrounded by basically unfulfilled expectations and not knowing what the future means what not knowing what tomorrow

means or next semester and so the hope is that by asking i might have some clarity tracy might have some clarity somebody else that has some clarity we have to proceed with uh some mutual trust that we there’s not an intent to do this um you know to make it harder on people but there’s also very little advanced sort of desire meaning there’s very little advanced sort of planning to say oh well you know when the you know this pandemic is going to be like this so we won’t be able to interact with each other what now that we know the specificities of that um now that we know the specificities of that uh uh protocol if you will or the things that we have to do uh we’re working around those uh variables but the problem exists that those variables are gonna shift even when there’s something that ha you know even at when we make progress even if testing capacity gets upgraded they’ll need to be a shift that’s going to be a shift in behaviors and again i don’t think again expectations get shifted it’s like why is that shifting you’re doing this on purpose you’re making confusion so that’s part of the anger which is very normal i think in this moment because all of us have so much that’s happening so it’s really unfortunate but i do think this notion of sticking together knowing that we’re looking out for each other’s best interests is the way that we have to proceed so it’s again i’ll reiterate if something comes up and you need clarification please you know write an email get a hold of folks and say hey look this isn’t working so well so is there something else that could happen sometimes the answer is that’s a great idea it can’t happen right now because we have a capacity issue it can’t happen right now because of whatever it is the id cards ideally it would have been great if everybody had an id card in their hand right now collards is a small place right we didn’t realize we’re gonna have to mail out id cards until right when we had to when they said no no one’s gonna be able to be on campus so this is part of the problem right and we knew that literally weeks ago so we had plan a and then the plan b is the mailing so we know that’s in priority that’s comes later i’m just using that as an explanation of the kind of change rapid change that has to happen as well as the ability to do it and these kind of prioritization things that we have to take into account you would all be more angry if you couldn’t get into your classes online than if you’d had or didn’t have an id card so again as the flood of stuff comes out it’s very difficult to deal and do with that all of that is to say let’s just proceed with that charity with one another and i think that that’s super important we will with you i promise if there are instances where that doesn’t happen on the faculty of the staff please let us know because the idea now is that this is be everyone’s being put upon and we need to all help each other out to do it and this is what i the way i’ve been trying to encourage folks to proceed in the midst of this loss in the midst of this difficulty how can we support one another so that’s my two cents now there’s this weird plot all right i know i think we have some some things that uh if somebody is frozen ironically but i mean i think you said it ravi so you know i think it’s important to uh finish with those words the idea of charity and generosity is um in in collaboration and we are a collective you know the community of artists and uh that that we do that both virtually and when we can be together in person so awesome um and with that i think um we are going to hop off just a reminder again that there is a student experience panel in an hour um and i thank everyone um for joining robbie and tracy thank you for your time um and yeah i hope all of you have a lovely uh rest of your long weekend abby thank you thank everybody for coming to this again let’s just stay in contact in all the different ways i hope you uh engage that panel that bailey’s going to help lead next it’ll give you lots of detailed information on what we’re doing directly with students in the student experience which is the things outside of a classroom um be well and uh you know i look forward to seeing everybody when we can see everybody hard to read the room when it’s like this stuff and i really one of the best times for me is uh the two best times i think for me is the beginning of the semester year and a bit when i get to meet all parents and families and the end of the year where we have all the showcases and all of that stuff and then we have our graduation so it’s been very hard with this pandemic to enjoy those both times and um um my hope is that towards the end of this academic year we can maybe do some of that and in calart style if we do that’s going to be a big blowout so thank you all

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