Board of Governors Afternoon Meeting June 19th 3pm

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Board of Governors Afternoon Meeting June 19th 3pm

Oo Please standby for realtime captions Test. Test. Please standby for realtime captions ≫ Test » Test » Test. Test. This is a caption test » Let’s call the meeting to order. It is being live streamed for the public. I welcome you to that mechanism. The first meeting of the day is — govern or, I will hand it over to you » Thank you very much. And good morning, everyone. Julie, would you please take the roll? » Absolutely [ Calling roll ] A quorum is present » Thank you very much. I did not hear the profest on the roll. I hope he is here with us, because he has — certificates and one request for admissions test to come before us Are you there? » Can I interrupt a moment? We do need to approve the minutes » Thanks, thanks, thanks Are there any additions, deletions, or corrections? Hearing none, can I have a motion to approve the minutes, please? » So moved » I’m sorry. Can we get the second of the motion? Thank you so much All in favor? Any opposed? Thank you. Keith, what I think I would like to do is take the two establishments of certificates first. And then we’ll have a vote to recommend those on to the the board. And then we’ll come back to the requests for suspension of the test » Certainly, governor Gaffney. I don’t know which ones you have first, but let’s take a look at the — certificate It’s being offered specifically from the department of philosophy We have been losing enrollment in our graduate programs. We have been seeing that this is an effort to be able to tap into a market that we believe that there needs to be in terms of graduates for »

So with that, the

subcommittee chairs, at least six of them of the subcommittee

chairs are going to give a brief two or three minute update. But all of the subcommittee chairs are on Zoom It doesn’t have to be the ones that are necessarily presenting And we’ll start with dean Lori Claiborne, from the public health subcommittee. This is a subcommittee that we have been leaning on heavily, because this is keeping track of the science and the public health and keeping track of all the latest developments in terms of testing and policies and procedures from CDC and other places. And so, we’re leaning on them very heavily to advise us So with that? Dean? » Lori, hold on. We are going to post the presentation Michael, would you please post it? Michael, can you advance the slides or give me control, please? » Great. Julie, we can go to the next slide. Thank you again It’s a pleasure to be with you this afternoon I wanted to make note of the public health subcommittee. We have the advantage of being on a research one campus where we have access to national experts on infectious disease and epideep — epidemiology and experts who have led COVID-related research who have been incredibly generous with their time and effort s We have representation from the faculty Senate and student Senate on our committee. Next slide, Michael » There we go ≫ LAURIE CLABO: We have been asked to do two things, really. The first is to provide guidance to support the recommendations of each of the other subcommittees, and the other is to present a campus-wide strategy for testing, symptoms, mitigation, contact tracing, to support a safe return to campus that is sustainable over a long period of time, and nimble enough to be able to adapt as the science evolves. As the president mentioned, we are working on a phased strategy that at least in this initial period of time , minimizes population density on campus. The challenge, of course, is that the science is rapidly evolving, but the good news is that we’re not doing this alone. And we have recommendations from a variety of both national and local organizations to support us in this work along with access to the science. We have been leaning on guidance from the CDC as well as the American college health association So as you can imagine there’s been lots of work done on this committee, but I really want to highlight very briefly just

a few initiatives in each of three fairly important workstreams for us. The first is something we’re calling warrior-safe training. And this is a common series of educational modules that everyone, faculty, staff, students will be required to do prior to physical presence on campus. We often think that we have really, in this battle, two enemies. One is the virus, and the other is almost rampant misinformation about both transmission and the nature of the virus, the severity of the virus, and it’s been very helpful to have a constant module, a consistent module that gives everyone a common lexicon and a common understanding of the strategies that we are proposing to keep the campus safe To date, over 2,000 people have completed warrior safe training, and we have gotten a lot of positive feedback on the course and its ability to help people understand what’s expected of them when they return, and a greater understanding of how to live their lives in the time of a pandemic Wu are also recommend ing a number of public health practices. We have adoped what we are calling the campus daily screening. People are required to do it beginning 48 hours before their physical presence on campus, and then every day when they return to campus If they screen positive on the campus daily screener, they are referred to the campus health center for further evaluation. And campus health center does the vast majority of that evaluation via telehealth visits. We are also able, because of the screener, to aggregate data for realtime tracking of the health on campus. This will allow us to assess the incidents of any outbreaks or clusters before they might otherwise become apparent For testing, as you know, the literature and the science around testing is evolving Currently our recommendations are following the CDC and ACHA guidance, and we will adapt those strategies as their recommendations change Currently we are testing doing diagnostic testing for symptomatic individuals, and we are recommending testing universally for those who will move into campus housing, because of the unique risks of congregate living All of our campus health center staff have been trained as contact tracers and they are following CDC protocols for assessment, quarantine, and mitigation. And they are doing all of the campus-facing contact tracing with conjunction with the local health departments And the social practices that we have adopted are probably well -known to all of you: Face coverings at all times while in public places on campus; social distancing, including six feet of distance; reducing our elevator capacity; reducing our use of shareable devices like shareable pens and paper sign-in sheets and shared coffee makers. In some places the directional use of high -volume stairwells and hallways, while there’s limited risk of people both wearing face coverings passing each other in short duration in a stairwell or hallway. Where there are high volumes, that may be different. And of course we are limiting in-person gatherings We are talking about class sizes at the moment, no more than 30 in person, even when social distancing can be maintained That our meetings be conducted , wherever possible, by virtual methods, even when folks are in the same building That’s a quick and dirty highlight of the work of the public health community » Thank you very much. Rod, can I can you to go next? » We have an order of these, Roy So Keith whitfield is scheduled to go next ≫ ROY: So maybe you can tell me what the order is. It’s Keith and who else? » KEITH: So next slide. We are composed

similarly, like the others, with faculty from the academic Senate and other places. Part-time faculty are represented. Staff are represented as well as administration. So just a very brief overview of some of the things that we have done. I think we started off with a town hall. I think the committee is very committed to communication That’s one of the things that we hear constantly is that the more they know, the more comfort people feel, even though we don’t have a strict plan that that plan is in the making. We started off with a town hall just to talk about some of the things that have been discussed, some of the time lines that we were going to have And we also did a short survey And one of the questions, it was only three questions, but one of the perceptions was about how comfortable you felt with coming back to in-person instruction. And we had a pretty large group of folks at that time who were not comfortable coming back. We also had conversations about instruction. One of the challenges is trying to do what the president mentioned, which is establishing what courses would be in-person courses. It’s not to bias, but laboratory and performance classes are ones that have a great amount of need for in-person. Clinical classes And what we wanted to do is to make sure that faculty chairs and deans were all having a conversation about which ones of those — which of those classes actually, you know, should be done in person and trying to follow the public health group suggestions of trying to then do the rest remote We’re just about finished. I think it’s probably going to take another couple of weeks to get a clearer picture But around now, we’re at about 50% would be remote. I think there’s about 25% that is in-person, but we believe that that number is high because people just haven’t figured out how they would convert their courses to remote So we think that’s going to go down a little bit. And there’s other types of courses, including some of our online courses that we already have. I really do want to make the difference between remote and online Remote is done synchronously at a specified course time. And the class that meets at that time, versus online, which is done asynchronously. And when the student wants to get on and actually follow the course at their own pace There are also individual courses like dissertation hours and credits, and that makes up another 5% or so. That is fleshing out, and hopefully in a couple of weeks we’ll have a good idea of how that’s going to work. Some of the discussions with other committees is one of the things that we have taken on, because we wanted to make sure we coordinated communication and thoughts, talking about the logistics of PPE and classroom management about facilities. The code of conduct had discussion. And discussion about compliance in public health spaces is still one being discussed. We also took a look at possible adjustments to the academic calendar And our decision came down on that that we didn’t see one that looked like it was actually going to work for our campus You may have heard this from other places that they’re thinking about cancelling after Thanksgiving. Those tend to be large residential-style campuses and would not really be maybe a big shift in terms of the number of remote classes we’re already doing and a difference in terms of being residential versus where they are now, which we have a lot of students that are commuter students » Sorry. Sorry ≫ KEITH: So the tentative plan is June 15, we have the data in to get the proportion of the types of instruction in the fall. On the 22, we will do another survey to talk about concerns, perceptions, and needs. On July 15, that seems to have become a universal day to try to make sure that we share with the commune — university community about instruction types, making sure we encourage them to go online and make sure that their course that might have been in person, to see if it’s going to be switched to remote or not We’re working on a piece to provide suggestions for syllabi, to make sure that students know the resources, the changes in student code of conduct, and those sort of things And we also want to provide support for reducing the digital divide. This happens for both faculty and staff. What we observed in the winter semester is that some might not have had a computer,

and even too, some people did not have adequate Wi-Fi and internet services. And we’re working on thinking about ways in which we can think about supporting those students with either a mixture of providing them things called hot spots or being able to have them come back physically on campus and to be able to use facilities that are there So in the fall, we’ll be offering remote, online, and in person instruction. We’ll be monitoring to make sure any possible changes that may come up. If you think about the winter semester, we went from in-line to remote. To conclude, I would like to say that there were three entities that made that shift probably better than many universities were able to do, because I have talked to many of my fellow provosts, and they talked about the incredible disruption For us, it was the ability to have a fantastic office for teaching and learning, which helped faculty be able to figure out ways to move their courses remotely during that span that was near spring break It was our CNIT folks who actually made sure that they were able to provide resources both in terms of instruction and assistance, but as well, physical computers We were able to give some of our students in need, loan them Chromebooks That was something done between the libraries and CNIT and DOSO And the other piece was our faculty. I mean, they stepped up in ways that were absolutely amazing and incredibly encouraging in a very short period of time. They were able to make it so that we do offer quality instruction, and that there was — I don’t think that there was a loss in terms of switching, which is one of the concerns that remote sometimes — that would not be the same level of quality. But I think that our faculty ensured that students definite lit got what they were looking for in terms of an instructional opportunity. And I’ll stop there. Thank you ≫ ROY: Thank you. Can I have whoever is up next? » It’s Steve Lanier ≫ ROY: Dr. Lanier? » Are you on mute, Steve? ≫ DR. STEPHEN LANIER: We have actually been involved in a series of processes that went back to March 11. So we ramped down. We paused. And now we’re involved with a phased resumption of research activities, on-site activities The task force tasked by president Wilson involves 11 faculty, all of whom are funded investigators with active research programs, representatives from academic Senate, as well as a range of support personnel that would touch the research infrastructure We began meeting on this, I guess, as a core group around three or four weeks ago. We have lead representatives from the major research intensive colleges that have onsite wetland activity including medicine, ecology and sciences, liberal arts and sciences, engineering. We started as a ramp-up plan I guess around June 1. And over the last three weeks, we have a phased process where we tried to initiate activities at a level of about 25% of the activity pre-COVID, consistent with what you’ve heard from my colleagues in terms of a phased process. We have worked closely with facilities, public health committee. Every individual that’s coming back on campus has to submit a plan that is then vetted by the department chair It ‘s then vetted by the vice dean for research in the particular college. And then by my office as well And so, we have now activated research labs in 20 buildings across campus. We have actually activated now, I think at last count, 295 individual laboratories scattered across those facilities. And again, they are all operating at a reduced staffing level. During this process, we also put in mechanisms for people to convey their thoughts. Were they comfortable in this environment? Not comfortable in this environment? We also provided every individual coming on campus with two cloth masks. As they came on site, we secured

sanitizer for all labs. We secured EPA- approved disinfectant, so every lab is supplied with these materials when they come on board. We also set up together with public health committee and the IT group a bar-code scanner as individuals enter the building, they are required to complete that scanned — document that they completed the campus daily health screen Last thing I will mention is we also have post phased-in surveys that the different units are conducting to determine how this worked, how that worked, how they feel comfortable, etc ≫ ROY: I think that rob Davenport is next ≫ ROB DAVENPORT: We have been developing a playbook that is a prescriptive document that outlines all of the actions that we’re taking to create an environment that is safe for occupants to re-enter. The draft is complete. We’ve got a few edits that we need to do, so we expect the published version to be available next week. It took several weeks to put this together. And we enjoyed great collaboration across all university stakeholders The play book has eight sections. There are 46 pages And this is truly a guide for all campus occupants. We are also creating an FAQ associated with this playbook And the elements of the FAQ will be based on the points within the playbook itself. So you can see the eight sections that we’ve got inside the playbook I won’t read them all here They’re all in front So I would also like to mention that we put a primary focus on research efforts as Dr. Lanier has just described The classroom piece, athletics, and libraries Go ahead and advance the slide I’d like to focus on three sections within the playbook: Custodial services, space planning, and construction. With regard to custodial services, we have trained our staff to understand how to clean both on the preventative and post case, pandemic side. This would be in classrooms, offices, restrooms, etc. And frankly, the training is largely based on blood-born pathogen training, which all custodians have already. As I have mentioned, we have developed prescriptive content around cleaning in various areas within the campus We have outfitted the campus with nanosceptic films. They are applied to door handles and elevator buttons and touch areas where they literally kill biohazards as they are applied to the nano septic product. We have procured the Clorox 360 electrostatic fogging machines. These will be utilized for post-case sanitation and also preventative sanitation in the athletics and fitness center On the space explaining side, as provost mentioned, we have been in collaboration with the academic side to perform fit-testing in classrooms , and also, do furniture layouts, traffic flow, and other situations They would like to provide social distancing. Queueing has been developed in classrooms as well And of course we’re encouraging folks to use them Construction piece is noted here below. But I would like to put an emphasis on indoor air quality. Indoor air quality is an item that is addressed very prescriptively in the playbook. So I would encourage everybody to have a look at that next week, once that’s out for publication So that’s it on the facility side ≫ ROY: Great. I think housing is next. Yep ≫ TIM MICHAEL: Thank you Good afternoon. The housing and campus retail group is a very large committee with almost 30 people, students, faculty, and staff, and our university business partners. We

have benefitted from and continue to enjoy the high level of cooperation. You have heard I already talked about between all the other committees. So our charge was to take the best practices that were being developed in facilities and the health policy committee, and to apply those to student service areas on the campus. Housing, obviously, but also many of our retail locations, the campus bookstore, the student center — which is a major gathering point for the campus We did a lot of that thinking about not just being safe, but we also want people to feel safe in those spaces. To that end, we continue to spend a lot of time working both with our individual groups and with central marketing about a very consistent signage campaign across the campus. So that as students, faculty, and staff move through the campus, they are seeing consistent messaging We are doing our work in four different subgroups. One focused on facilities One working specifically on dining and other retail services The WSU housing partnership. And then resident student development. That education process that we still believe will happen this fall on campus So throughout what we’re really trying to do is, as we make decisions, to be very transparent so that students can make choices fully informed on how they want to engage with campus for the fall. We want to share with them all of the requires that you have heard mentioned from the other committees, all of our mitt gax strategies and have them fully understand those so they can then make an informed choice about how they want to interact in terms of meeting those expectations for participation, living within those environments, whichly talk more about in just a minute And also making decisions about interacting based on their own personal health circumstances. So we want students to understand fully how they will engage on the campus if they choose to do that. I mentioned that we’re doing that information sharing through a variety of virtual town halls, weekly seminars. We’re doing virtual tours, web chats, postcards, all of our social media. We had our first housing town hall meeting on Tuesday with about 500 participants who sent in over 250 questions that we worked out for the first hour Yesterday was a webinar discussing our new dining programs and how dining will be different for fall. And we have a series of programs scheduled every week to talk about the student service areas on campus So specifically for housing, I won’t read these to you We are requiring facial coverings be worn in any of the locations , except if you’re in your own private space. Normally we have a busy, crowded two-day moving period. That will be extended in August to probably seven or eight days to accommodate physical distancing All students will make an appointment to move into their rooms this year instead of coming in chunks of time. And that larger move-in time will also allow us to accommodate the testing that is going to be required oof all students who are moving into campus facilities. We have over 500 students living with us now in the summer. And we’re going to be perfecting some of those fall strategies by working with the current students So the summer residents will also be tested probably in July And that will help us determine the best process for the fall as people move in Social distancing in the buildings are important. We have heard about limiting traffic in hallways and elevators. We’re removing furniture from lounges so that some of our spaces can be used, but they will be usable with restrictions on the numbers of people involved. We are continuing with our suspension of our guest and visitors policy. We eliminated all visits to our housing facilities in March when the pandemic first came to campus. That was a very effective way to

control introduction of new individuals and potential infection. And so we’re doing that this summer, and we will continue that in the fall We will be using best practices in all of our service areas and points of sale in housing, dining, and other places, protecting people with screens and emphasis on contactless transactions We know that there will be students on campus who do become symptomatic or will be exposed to someone with the virus. So in each of our housing facilities, we have designated isolation and quarantine locations. And we are working very closely with the campus health center to continue to revise our protocols about we will daily, and the campus health center will help us with this, daily interact with the students to make sure they are supported while they stay in the quarantine spaces. We have already had a student this summer who just emerged from isolation this Wednesday after successfully completing her evaluation with the campus health center So lots of signage. And the other thing you’re hearing many schools doing is reducing occupancy in buildings. That is trying to work with physical distancing. With the benefit of the opening of Chadsworth suites this fall, which has been closed for renovation, we are adding 350 beds to capacity. We don’t expect to be full this fall. We believe by spreading out our vacancies, we can reduce capacities in each building, especially on the upper floors where the demand on elevators are greater, to help us minimize the overcrowding in the buildings and to support the social distancing pieces Related to dining and detail, each of our university business partners and our businesses working in leased spaces have created playbooks of how they are re-opening their businesses and how they will operate them using mitigation strategies consistent with all the recommendations. We are doing quality control on those to make sure that they are, in fact, following the best practices. What’s been great has been that our larger franchises, who have more robust, complicated playbooks, are sharing those best practices with some of our smaller businesses, so that everyone has the advantage of the best information Dining will look different this fall. We are going to allow some in-room dining. If students want to eat at the cafeterias. But We have reduced occupancy of the cafeterias. Students will wear masks when they get their food We have organized food distribution differently for fall In the towers cafe, gold n greens, and the student center food court We believe to-go programs will still be popular. We ran those extensively in March and April So those to-go meals will be available at all meal periods on residential dining program. And we’re adding an additional to-go program location in the student senter, to make it easier for students who have meal plans to carry away food from the different meals. And you can typically get more than one meal period at a time, if you want to pick up your breakfast for the next day while you’re at dinner, you can do that We’re moving as quickly as we can with technology to emphasize contactless transactions. So we’re looking at how the one card is used, how you access dining, and how you make purchases on the campus. We continue to evolve all of these while watching closely We did extend the contract cancellation deadline is normally June 30. We have extended that to July 20, which is after the June deadline Students are interested to know how their courses are going to be delivered, and that will help them make the decision whether to keep the current housing contract, sign up for a housing contract, or cancel the housing contract. So we’re trying to be as flexible as possible. We’re trying to communicate as much information to students so that they can make their best informed choices ≫ ROY: Thank you, Tim. Last is human resources with Corolyn ≫ CAROLYN: Thank you. Good

afternoon, everybody. The HR restart subcommittee is another very large subcommittee made up of members from our faculty, including the academic Senate, staff and administration, and union representation from academic and non-academic unions. Our charge was to develop a phased approach for restarting limited , as-needed on-campus operations, to review our policies and procedures, to identify any new that may be needed as well as revise existing policies and procedures for our new normal And then also, like all of our other subcommittees, to help ensure a safe and efficient transition for all of our employees. We have eight work groups as you see listed there, but I will only highlight some of the work from four of them So first is our framework work group. This group has worked very closely with our training work group to develop the leader’s return to work guide and checklist, which I will talk a little bit more about under the training group. That will be coming out in the next week or so. We have a great first draft, and it’s really designed to help leaders develop their restart plans. But we are planning on four additional phases. The first phase was, of course , the research in our laboratories And then phases two through five really involve planning for restart, and then very slowly, about every three to four weeks, determining who needs to be on campus based on what work absolutely needs to be on campus Because we’re continuing to promote, as president Wilson said, remote work. But the return to work guide really lays it all out for our leaders and really puts all of that information in their hands The framework work group is also working on a Warrior Safe Campaign. I won’t go into all of it, but part of it is creating a very positive environ ment that is welcoming to those coming back to campus It also allows for a safe place for employees to submit complaints if they perceive that they are in an unsafe environment. We have collaborated with several areas to create a process that will allow employees to do that and for those complaints to be handled consistently and promptly Next is our policy work group. Members of this team had already developed flexible work arrangements to address teleworking and guidelines for supervisors as well as employees. But they have also issued a survey that closed two weeks ago to all employees on campus, leaders and staff, to help inform and provide us with feedback on their experience working remotely. And we’re going to use that information to help inform and refine not only the flexible work arrangement guidelines that we hope to make policy, but we have also reviewed all of our administrative policies and procedures. As you can see there, there’s a long list of sections within that manual that we believe will need to be revised or new policies will need to be incorporated to address our new normal as well as to address the myriad of regulatory requirements that have come out from the federal government related to things like FMLA and expanded FMLA and the CARES Act We are also in the process of reviewing our collective bargaining agreements to see how all of these new policies, procedures, and regulations might impact our union contracts as well as our represented employees. Next slide, please Then there’s our mighty training team This group has really been working hard and collaborating with many people on campus, particularly our public health subcommittee to develop the Warrior Safe training modules As dean Clabo said, everyone will be required to complete before returning to campus. They are also the team that has developed an additional group and brought in a number of our students who were not employed and have given them employment opportunities to help to evaluate the survey responses that I mentioned previously. We have received a 71% response rate. That is phenomenal for any survey, and people have been very vocal about their

likes and as well as their challenges. And we’re using that information, again, to inform our policies and procedures and what changes we have to make And now to the phenomenal leaders return to work guide and checklist. This team really listened to what we were saying, not only in the framework work group, but also the feedback from the broader HR restart subcommittee, and have developed this return to work guide that is really what I call one-stop-shopping for leaders It takes all of the information, tools, links, websites, and checklists, and puts it all into one place where leaders can be guided on the myriad of decisions they now have to make It’s not a matter of just saying, report to work on Monday. As you have heard from the public health subcommittee as well as the facility subcommittee, there are a lot of decisions that have to be made And there’s a lot of work that’s gone into developing updated websites and fliers and checklists. And so we put all of this together And we have various sections based on exactly what work needs to be done. Where does this work need to be done? Does it really need to be on campus or can it continue to be done remotely? And making sure that all of the decisions that leaders have to make are right at their fingertips. And we are suggesting that leaders begin looking at this now Not waiting until August or September, when the term is starting, but they begin working on this now. And so we’ve got a great draft We also have a number of leader as well as employee guidance that is already on our website for people to get a sneak preview and begin to start thinking We will be vetting this guide and checklist through the other subcommittees to get their feedback. But it’s our goal to deliver this to leaders by the end of this month. The training group is also working on developing a great remote working training module that will be available through accelerate online that will address working remotely, leading remotely, conflict resolution, and all number of other tips for working remotely. This team has also worked closely with other members from HR staff, talent management coordinators, to turn what had been in-person new employee orientation into an online experience And they are also will be working on creating welcome back Warrior videos, so that leaders can e-mail it to their teams to show them what their new office environment will look like And then last but not least is our health and safety team. They have been working very hard in collaboration with several of our external third-party vendors to deliver a myriad of wellness , seminars and webinars all surrounding physical, mental, and financial health and wellness We began distributing a monthly life advisor newsletter the first of June. That will come out monthly from Reliance, who manages our employee assistance program, and we will have a calendar of events that will be provided to our employees. That is already begun, and people are already taking advantage of those webinars as well as private consultations, because we want to make sure that as our employees return to campus to do work, that they are also have their mental, physical, and financial needs addressed as well And last but not least, I am really excited to tell you that we have launched, in early June , the shared illness pool. What this is, these numbers were provided to you at the point that we provided the board documents. But I would prefer to tell you where our numbers are today Today we have approximately 160 phacoall the — faculty and staff who have donated some of their sick time hours, totally nearly 22,000 hours to be available to employees who may not have sufficient time if they get sick from COVID to cover a 14-day isolation or quarantine. Or in some cases, people have been sick for far longer than 14 days. And so, we don’t want folks to have to go

unpaid and then have their medical bills or medical benefits put in jeopardy. So they can request time from the shared illness pool. To date, we received two requests just this week. And so, this is — it has been very well received and we’re pleased to be able to show how we support each other. And that’s all I have for now. Stay tuned for more ≫ ROY: Thank you I know this took longer than most presidents reports. I think this is important to go through, given that we’re not meeting until September. Does anybody have any questions? Governor O’Brian? ≫ SANDRA O’BRIEN: Will we require students to have their own PPE or whether we will be providing masks for students? » » My understanding is we are providing the masks ≫ SANDRA O’ BRIEN: And hand sanitizer at entrances? » Yes » I have a question. You might hear some lawn mowers in the back. Sorry if you do. Sorry about that. The question is really about testing and tracing. And you said that you would be testing students who are in the residence halls? And then I can’t remember who else you said you would be testing. But is there a plan, and do public health experts think it is necessary to test faculty, staff, you know, others who are on campus? To prevent the spread? Given that there’s, I don’t know , 27,000 people on campus? » So I can answer that question, thanks governor Thompson. The current recommendations from both the CDC and the American College Health Association are that we do testing only on symptomatic individuals and on high-risk individuals , meaning those who live in congregate housing Our plan goes a little bit beyond that And we are recommending both diagnostic and antibody testing of a random sample of people across employment groups on campus on a voluntary basis, probably 200-300 people. And we will retest a sample every four to six weeks. That really gives us a great measure of the health of the campus And similarly, residence housing , while we test everybody at move-in, that is a one-time snapshot and it’s a diagnostic test. We will be retesting them on a recurring basis. And as president Wilson has been very interested in, we’re now looking at pool testing for groups of students. That will allow us to do even more frequent testing » Okay And next subject to change, if there is a second wave or something? » Absolutely » Okay. I don’t see any other questions » I have one, just a quick one » I’m sorry » This is Marilyn » Oh, I see. Yes, governor Kelly ≫ MARILYN KELLY: Yes. I suggest that you would profit from looking at the screening module that everybody is asked to go through every day before they come on campus. And also, there’s a training module about the disease that I went through and took. And you have to pass this before you can get admission back into any of the campus buildings And I’m very impressed with both of those, and I want to congratulate staff on that ≫ ROY: And I see there is another question? » Michael Busuito: I go to the opt, and they use automatic scanners to tell if you have a temperature I know Dr. Faucci says when he goes jogging outside that he doesn’t wear a mask. I’m

wondering if the students are out and about on campus and not in enclosed groups, I would like to know from professor Clabo, does she think they need to wear a mask under those circumstances? ≫ LAURIE CLABO: Our recommendation is public spaces indoors, it’s a requirement. Outdoors where people can maintain six-foot distance, it’s less of a requirement. However, the concern is once we move to a larger footprint on campus, as you know , it will be more difficult in more congested areas to be able to maintain that. And then we would move to requiring masks » Thank you for that » Okay. Seeing no further questions, we’ll move on. Again, I know this was a little bit longer than usual. But I thought it was important for the board to see the scope and scale of this work So two of the board’s standing committees met earlier this morning. So I’m going to call on governor Gaffney for a report from that committee ≫ GOVERNOR GAFFNEY: Thank you We considered three action items, all of which were included in the consent agenda that we previously passed. There were no presentations scheduled for today’s meeting. And those three actions concluded the agenda. The committee will meet again in September Thank you. That concludes my report » Thank you. And the other committee that met is the student affairs committee and I call on the governor for the report » The student affairs committee met this morning and we had two presentations And this morning was the annual presentation of student success, which happens every year. And the associate provost talked about the university’s continuing track record in improving graduation rates. I want to emphasize the word “improving.” One thing we can be excited is we have — to be reached be I next year, and we’ve reached it already at 50 5%. So we’re above that goal It’s always good to be able to reach your goals. But being able to reach them early is a good deal, too The other thing we talked about was African-American graduation rate which increased by 24%. That’s the six-year graduation rate And the five-year was at about 25% I think the other thing that’s important to look at is retention rate. That was an issue, too. So retention rate across the board for all students really is either stayed flat or moved up a bit. So we really are directionally correct in terms of our focus on students and student achievement The other piece that I don’t think we talk enough about is success is important and everybody contributes so that But our faculty members have an awful lot of impact on the discuss of our students. So the graduation rate improving, I think the faculty can also pat themselves on the back in terms of their role in that And in terms of, we spent some time talking about all the things that happened around COVID-19, the pandemic Really excited about how our students could stand across the board. There were coordinated efforts There were about 50 continuity plans for advising and other academic services. We can be proud of that. There were a lot of things brought up over the course of her presentation in terms of the fact that there are 200 programs devoted to student success I thought those were the highlights from her presentation. And then general council reviewed the student code of conduct, which included clarifying language, some of which has been talked about already in terms of planning to come back to campus and social distancing rules and other items that are enforceable under the new student code of conduct, and then an issue related to title nine and the fact that the department of education has issued a final ruling that takes effect August 18 And so I’ll turn it back over to president Wilson ≫ PRESIDENT WILSON: Thank you very much. I’m going to request a motion that the board of governors revise board of governor’s statute 2.31 01 student code of conduct to respond to the

final rule of title 9 recently issued by the United States department of education and to reflect social distance ing requirements. Is there a motion? » So moved » Support ≫ PRESIDENT: All in favor? » Aye » President: Any opposed? Moving on, this is something new and exciting. The board of governors has a new award called the Warrior unsung hero award ≫ GOVERNOR KELLY: This has been an unprecedented time for all of us, and we feel it most deeply here closest to home on our campus community for the city of Detroit, for the broader southeast Michiganmy community. The COVID pandemic has impacted the lives and health and wellbeing of our community, the way we live and interact with each other, how we teach, and how we learn. It’s been a time of great need. And the board has been impressed and gratified by the way the members that Wayne county and Wayne state community have risen to meet that challenge Many stories have come to us about individuals going above and beyond to provide help where it’s needed, and to deliver that help in a variety of ways. There have been so many examples, in fact, that we wanted to find a way to recognize some of those contributions by members of our community who have answered that call to service And that’s how the Warrior Unsung Hero award was born The response to the call for nominations was amazing. More than 120 nominations were received, which is an excellent tribute to the talent and compassion of our Wayne State community So selection from among this considerable group was very difficult, and we want to offer our deepest congratulations and thanks to all who were nominated. And I think thanks also to our staff who helped us whittle down that number of 120 to a manageable finalist group that we could pick from. And that, the people who worked hardest on this work, Carolyn Berry and Julia Hoss And I no e — know that Michael Wright was involved in overseeing. And of course our Vice President and secretary of the board, Julie Miller, did as so often, did all the back work to make this all work out We will find ways to continue to highlight these remarkable stories in the weeks to come But today, I would like to recognize four individuals whose work has really made them Warrior Unsung Heroes Two of my board colleagues will introduce you for these individuals. The board joins us in recognition of these truly wonderful contributions Starting with governor Gaffney, will you begin by telling us about the faculty recipient of the warrior unsung hero award? » Thank you, governor Kelly. The board of governors recognizes Susanne Brown, with the board of governors warrior unsung hero award Professor brown spearheaded Wayne state university’s crisis hot line for health care workers here in Detroit. That launched in April of 2020. It’s a joint collaboration between the university’s school of social work and the college of nursing It offers free confidential support. The hot line is run by trained volunteers. Many of whom will recruited by professor Brown She continues to teach a full course load while supporting other faculty members in the school of social work. When asked about the genesis of this project, professor Brown stated, we knew front line workers were experiencing tremendous stress and anxiety in caring for increasing numbers of very sick people with COVID-19 We wanted to help front line workers manage their anxiety and increase resilience in the face of extreme circumstances. We are pleased to recognize Suzanne brown as she has stepped up to

make a difference in the community [ Applause ] » Governor O’Brien, would you like to tell us about the staff honoree? » Thank you. David Zarrieff, lieutenant Wayne state university police department with the warrior unsung hero award. In April 2020, lieutenant Zarrieff create ed the program to meet the needs of a particular vulnerable population. He leads members of the police department in checking on seniors living in the wood bridge area near campus. During these checks, the Wayne state university PD officers ensure that the seniors are doing well Every Wednesday, officers deliver non-perishable food thanks to a partnership lieutenant Zarrieff established with a nearby Baptist church When asked about the genesis of this project, lieutenant Zarrieff stated, “Our seniors, who are the most vulnerable to the coronavirus, needed an outreach to provide them we sentials. They were isolated.” Wayne state PD stepped into the gap to provide some of these services. He added that what better way to help than to look out for those who have paved the way for all of us? The board of governors is pleased to recognize lieutenant David Zarrieff for his heroic efforts as he has stepped up to make a difference in the community. Congratulations [ Applause ] » Thank you. And congratulations, lieutenant Zarrieff. We had difficulty selecting from a large number of student nominees, and therefore we bring you two of them forward. The first will be presented by governor Gaffney » Thank you. The board of governs recognizes Lianna Foster-Bey , MD candidate school of medicine with the board of governor’s warrior unsung hero award In April 2020, Lianna created an organized field hand-washing stations around the city of Detroit for those who did not readily have access to running water. Lianna, a class of 2022 medical student, continues to check and refill those hand-washing stations as part of an ongoing effort A member of street medicine Detroit, she is also on the leadership team of the street medicine institute student coalition. Upon discovering that the Detroit police department has been moving homeless encampments during the COVID-19 pandemic, she coordinated with multiple groups on how to best provide support to any members of the homeless community who have been moved When asked about the genesis of her project, Lianna stated, one of the first organizations that I volunteered with in medical school was street medicine. And I quickly fell in love with the practice of going to the people to provide quality medical care. In March, as the intensity of the pandemic began to increase, those experiencing homelessness were on my mind. Particularly their ability to wash their hands to help protect themselveses from the spread of the disease. That ultimately led to the creation of the field hand-washing stations. These were made possible by the leadership of street medicine Detroit and a fantastic team of volunteers The board of governors is pleased to recognize Lianna Foster-Bey for her heroic efforts as she stepped up to make a difference in the community I think this is an incredible example of the reach of our students and our volunteers I never would have thought about hand-washing stations around town, but I’m sure it’s made an enormous difference. So I want to congratulate Lianna Foster-Bey [ Applause ] » Thank you. And congratulations. Governor O’Brien, would you like to tell us about our final honoree? » Yes. Thank you. The board of governors recognizes Rafael Ramos with the board of governor’s warrior

unsung hero award. Since March 2020, Rafael has been using his 3D printer to make PPE for clinics, hospitals, and medical student-run free clinics. He has been producing these items from his apartment, personally footing the bill for his ongoing efforts. What’s more, he has brought face shields, ear savers, and additional PPE to health care centers around Detroit. When asked about the genesis of his project, Rafael stated that the drive to do something from home was contagious, and my continued interest made it easier to jump on the wider online initiative to use technology to make PPE. In an effort to ensure that everyone on the front lines was as protected as possible I’m lucky to continue to be a cog in a wide web of support, with help including the loan of equipment from Caesar Chavez high school, technical insight from Wayne state, and many other groups like protecting front line heroes , metro Detroit, and the student-led Detroit needs PPE, which helped determine if and where this assistance is still needed We are pleased to recognize Rafael Ramos for stepping up to make a difference in the community [ Applause ] » Congratulations. Thank you, governor O’Brien. On behalf of the board, we want to extend our con gratelations to today’s honorees and to the broader community for stepping forward during this incredibly difficult and challenging time The caring and goodwill is something that we can all will proud of. And new honorees have our enduring thanks for all the good work that you do President Wilson? ≫ PRESIDENT WILSON: Sorry about that We have come to that point where we have information reports from the university administration We also have some action items for which I’ll be asking for a vote on. For the informational items, I will call on everybody Since everything is in the report, unless it’s something that you really want to add important information to, don’t feel compelled to necessarily talk. You don’t have to Provost whitfield? Academic affairs? » So just a couple of things. I wanted to note that we have lost another one of the Wayne state community, who was a social worker and passed away due to COVID [ Echo on the line ] On the brighter side, we have 50K-12 programs that are going on this summer, and they are being done virtually. So that great history and connection that we have with the community is continuing on And then one last piece is that our kick start program, which is, in part, an effort to address affordability for our students, and also to make sure they get excited about coming to us in the fall is a program that offers students a freon line course in the summertime. That we’re up to 728 requests. We were assuming we would only get 500. So it shows that students are still very, very interested in continuing in their education and also becoming a ware — warrior in the fall » I have a question. Thank you, provost, whitfield. I have a question about the kick start program. How many students does it serve? » So right now we have been able to find instructors to do about 672, 675 And we’re finding one additional one so we can add another section and be able to meet the entire need of people interested in the program » Okay » That will be 728 » Who can apply? Who are eligible for the program? » This is for our incoming freshmen » Anybody? No matter what their grades or anything? » Certainly If they are accepted to Wayne State University, they qualify for the program » Okay. Thank you » Okay. I would like to remind people to put their microphones on mute if you’re not speaking. I think we’re getting a little bit of feedback Vice President Lanier » I don’t have anything to add, president Wilson. Thank you » Okay. There is one action item. I would like to ask for a motion that the board of governors authorizes

the president or his designee to contract with a Michigan corporation to perform research and laboratory services related to the development and validation of stem cell technology for assessing the development of toxicity of drugs in compounds I will ask for a motion and a second and ask the secretary to call the roll. Can I get a motion? » So moved » Okay. I heard a motion by governor Kelly. Was it — » Governor Thompson » That was the second? Okay Great. We have a motion and a second. Will you call the roll? [ Calling roll ] » The motion carries ≫ PRESIDENT: Great. Government and community affairs, Vice President Lindsay? » Yes. Just one — a couple of quick notes. One, at the federal level on the title nine, our director is working with other universities to try to get the rule changes implemented through congress on that title nine There was a bill introduced in the Senate dealing with de-escalation training for law enforcement and Wayne State was supportive of that, also connecting our center that dealing with public safety training to that effort to see if we can help support the initiative. That’s it for me ≫ PRESIDENT: Okay » I have a quick question » Yes, governor Thompson » Do you anticipate any other federal funding coming for universities? » Yes, there may be some in the works now. But we’re, again, monitoring that. Everything is still at the federal level, to be determined. But it appears there may be some additional funding » There’s a lot of lobbying going on for that , but there’s also a lot of other organizations and sectors of the economy that’s lobbying for the extra money, also. So we’ll have to see » Thank you » Economic development report? Vice President? » I have nothing further to add » Okay. Development and alumni affairs report? » I ‘d like to provide a quick update on the impact of COVID-19 on philanthropy, because I know a lot of people are asking about that. Not surprisingly, March 2020, this past March, the fund raising results were off, and that was expected. But it was off by more than 50%, so it was really a rough month The good news is that since then, we’ve come back strong both April and May. We are ahead of where we were last year in those months. That’s the good news. Year to date, we are 3.$5 million ahead of year to date 2019. That’s good news It’s interesting to note that the amount that we are ahead is about the same as the amount we raised for COVID-19 related initiatives So I think that’s interesting. Our concern is going forward if we will be able to keep the same pace. Our biggest concern is the pipeline, particularly for individual gifts. And we’re worried that we’re not able to get the big requests out there Most universities are predicting a shortfall from their leadership from individuals in the coming years. We’re working very hard over the summer to keep the conversations going and try to get proposals in front of people where it’s appropriate Thank you » I have one question » Sure » So, now that we finished our capital campaign, at what point do we begin

to strategize for another capital campaign? Where are we? » We are actually in the planning process for that right now And we have a process that’s going to be starting this fall to identify the transformational initiatives, big ideas that the university has for our faculty and other sources to help us identify those priorities for the next time We will probably be going into the silent phase of that in the following months » Okay. Thank you » Okay. We have a couple of action items that we need a vote on The first is establishment of endowment funds. I’m requesting a motion that the board establish endowment funds that total 605,505.02 for the purposes presented. Can I have a motion, please? » I’ll make that motion » Okay I think I saw a motion and second. We have a proper motion and second. All in favor? Any against? Okay. Thank you The second is the disillusion of endowment funds. I need a motion that the board of governors approve the disillusion of the career center , as described. May I have a motion? » So moved » Okay. I got a motion from governor Stancatto. Was there a second? » I second it » Okay. You can choose, Julie » Okay. No worries » All in favor? Any nays? Okay. Great. So we have a proposed scheduled Mead — meetings for 2020, 2021, 2022. I need a motion to adopt the meeting schedule as presented. Any comments you need to make on that, Julie? » Nope. Just need the action » Can I have a motion, please? I have a motion and support. All in favor? » Okay. Any against? Okay Great. Okay. The secretary received several requests from members of the community to address the board. These individuals will be joining the board in audio format. Each of the speakers will have three minutes to present their statements. And we will receive a one-minute warning from the secretary to let them know that their time is almost up. And I will call on these individuals in the order of their requests. The order that we received their requests The first is reverend swan? » I’m here » Okay. You can go ahead and give your public statement, please ≫ REVEREND SWAN: Thank you for this opportunity to address the board. I am the mother of a student who was admitted to Wayne State last fall. On January 7 , 2020, while fully aware that my 16-year-old daughter was undergoing treatment for depression , doctors withdrew my daughter from the program against my instructions and despite the medical report that she was undergoing major depressive disorder Every attempt I made since January 7 to speak with them was met with resistance and silence. On March 9 , 2020, I went to president Wilson’s office to seek input Mr. Michael Wright came out to inform me there will be no conversation about the matter When I informed him that I would like to speak with president Wilson, about half an hour later, they sent police to remove me from president Wilson’s office on a false charge At this point , I am really traumatized and baffled and really dismayed and disappointed at what Wayne State has done. They have told my daughter that she is free to be a student at Wayne but not in her program. We moved all the way to Pennsylvania to allow my

daughter take the offer that was made to her. Four years of undergrad, full tuition and board and four years of med school. We could have stayed behind in Pittsburgh that has a very good school, but I gave up my job to support my child who had just turned 16 two months before starting at Wayne At this point, I do not believe that Wayne State is a place that is safe for my daughter — yes, sir? » I was just giving you your one minute. You have one more minute » Thank you. At this time, I am on the con vision that Wayne state is not a safe place for my daughter to be. However, I would like to request that the board order the Wayne med direct program and president Wilson’s office to reimburse and write a check to my daughter for the full amount she was promised to attend school so we can go somewhere else to continue her education and also reimburse me the seven months of salary that I lost while I was waiting here to get a job to support my child in school. And also the amount of money we lost in paying out of pocket for medical care in the period that we were here Thank you so much for taking the time to let me address the board » President Wilson, you’re muted ≫ PRESIDENT WILSON: Okay. Sorry about that. Thank you very much Next up is Ms. Elana Herada » I’m not sure I see Ms Herada online right now So you could go next ≫ PRESIDENT WILSON: I will move on The next person on the list is Ms. Jane Garcia ≫ JANE GARCIA: Good afternoon, and thank you. My name is Jane Garcia. I am from southwest Detroit. I would like to make a couple of statements. One is that I’m very appreciative to the professor s [ Muffled speech ] Families with diverse and other things that were not covered by food stamps. And some of the professors stood up and came over to the agency and provided financial assistance to some of these families. And I just want to make sure that you all know that you have some great leaders at Wayne State, and I really appreciate it on behalf of the board of directors I am also concerned about what’s going to happen in the future in the medical students And I’m hoping the board of directors will come up with a plan for the future that will benefit our community, our students, and the state Gracias ≫ PRESIDENT: Thank you. Is Ms. Herada on the line yet? » I do not see her » Okay We’ll move on then to Ms. Isa bella » Hello. Can you hear me? » Yes » I’m here on behalf of getting the petition to have Juneteenth recognized as a university holiday. I know there’s a lot of debate on if this can be made into a university holiday. It has been recognized by a lot of organizations and corporations And as of this morning, there’s been a proposal in the Senate to make it a national federal holiday. I don’t know if there’s any argument that the board can make on this matter on why it shouldn’t be a holiday, but I will present the results from the petition I had almost 300 responses as of this morning, and overwhelmingly, 99% of the people who had responded agreed it should be a holiday. The demographics include current students and perspective students, staff and alumni. I feel like this is an opportunity for Wayne state to be on the correct side of history. I think this is something that really should be recognized as a university located in Detroit, one of the largest black student populations I feel like it would be encouraging, instead of putting out statement from university referencing black artists or saying that you stay in solidarity, by actually doing something that has substantial action behind it. This has been done for entire states including Texas, New York, and Virginia I’m sure you can agree that Wayne state does not have more employees than the state of

Texas, so I don’t think this is something that difficult to complete. I hope that you do something more substantial and something with more action behind it besides just saying you’re in solidarity. Juneteenth is a big deal for a lot of students and should be recognized » Thank you very much » Can I just ask something? I agree with what the speaker said, and I think this is an opportunity for the university to lead on this particular issue And you know, especially if we are saying that we are committed to diversity, equity, and inclusion, this is low-hanging fruit » Uh-huh. Uh-huh » Thank you very much. I’m sure we will take this up very seriously, and we appreciate the passion and the conviction of our students and appreciate your bringing this up. Thank you » Thank you » Roy, I would like to ask governor Kelly , our board chair, Marilyn, can we put this on our next agenda for our next meeting or next executive meeting so we can discuss this? I don’t think this is going to be a big issue for us. I suspect it’s not going to be a big issue. I think with a lot of organizations, the NFL and target and all of those other corporations coming out and doing this, these are all good first steps. But I think there’s, you know, we also have to look at the underlying policies of our university and making sure that our policies here support our black phacoall the I and support our black students » I will put it on the agenda » Thank you » We got through the day. No further business. A motion to adjourn will be in order. Can I get a motion? » So moved » So moved. Okay. Great. I think I saw a second. So I’m going to take that by acclamation. We’re adjourned. Thank you very much » Thank you [ Adjourned at 4:34 p.m. EDT ]